Senior Procurement Specialist - SPD

City of Houston; Houston (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

The City of Houston's Finance Department, Strategic Procurement Division, seeks an experienced procurement professional to procure complex materials, equipment, services, and professional services on a competitive basis and to develop technical specifications.

You will manage solicitations, source vendors, develop evaluation matrices, review bids, and oversee contract compliance and administration, with emphasis on cost analyses, strategic sourcing, and performance tracking.

Qualifications

• Requires a Bachelor's degree and six years of purchasing experience.
• Experience with procurement analytics and cost analysis.
• Familiarity with vendor management and contract administration.

Responsibilities

• Develop and define specifications for procurement methodologies: qualified bid, best value, professional service, construction, RFP and RFQ.
• Manage the formal solicitation process, vendor sourcing, evaluation matrix development, bid evaluation and bid award recommendations.
• Coordinate and provide oversight of contract compliance and vendor performance.
• Responsible for contract administration including development of change orders, increases in spending authority, amendments to contract specifications and all elements of the contract.
• Research and stay updated on industry standards including key cost drivers affecting contracted pricing as well as supply and demand.
• Performs and oversees tasks related to overall contract administration, maintenance and management of active contracts, and compiles statistical data to facilitate current and future contract planning.
• Exhibits excellent customer service and communications skills.
• Identifies and recommends strategies and procedures to improve the procurement process.
• All other duties as assigned.

Skills

Analytical skills

Communication skills

Cost analysis

Education

Bachelor's degree

Tools

SAP applications

Job description

Position Overview

Applications accepted from: All Persons Interested

Department: Finance
Division: Strategic Procurement Division
Reporting Location: 611 Walker Street
Workdays & Hours: Monday – Friday 8:00 AM – 5:00 PM* *Subject to Change

Description Of Duties / Essential Functions

Procures complex and highly technical materials, equipment, services, professional services and products on a competitive basis and develops contract specifications and standards. Confers with department key stakeholders and other technical personnel to develop detailed and technical specifications.

Responsibilities Include, But Not Limited To, The Following

• Develop and define specifications for the different procurement methodologies: qualified bid, best value, professional service, construction, request for proposal and request for qualifications.
• Manage the formal solicitation process, vendor sourcing, evaluation matrix development, bid evaluation and bid award recommendations. Reviews bids, contracts and proposals for content and conformance to specifications.
• Coordinate and provide oversight of contract compliance and vendor performance.
• Responsible for contract administration including development of change orders, increase in spending authority, amendments to contract specifications and all elements of the contract.
• Research and keeps updated on industry standards including key cost drivers effecting contracted pricing as well as supply and demand.
• Performs and oversees tasks related to overall contract administration, maintenance and management of active contracts, and compiles statistical data to facilitate current and future contract planning.
• Exhibits excellent customer service and communications skills.
• Identifies and recommends strategies and procedures to improve the procurement process.
• All other duties as assigned.

WORKING CONDITIONS

This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

Minimum Requirements

EDUCATION REQUIREMENTS

Requires a Bachelor's degree in Business Administration, Materials Management, Engineering, Purchasing, or a field closely related to the work being performed.

Experience Requirements

Six years of progressively responsible professional experience in purchasing technical materials, equipment and/or services or performing cost benefit and/or specification analyses are required.

Professional purchasing experience may substitute for the above education requirement on a year-for-year basis.

PREFERENCES

Preference Will Be Given Candidates With

Strong analytical, business, written and verbal communications skills. Strong background in cost analysis and forecasting. Knowledge of governmental procurement concepts and practices. Working knowledge of all aspects of the City's purchasing systems and SAP applications.

• Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. **

GENERAL INFORMATION

Selection / Skills Tests Required

Department may administer skills assessment test

SAFETY IMPACT POSITION

No

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

PAY GRADE

27

Pre-employment Requirements

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information.

EOE – Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.