Coor- Central Schedule

SmartRecruiters, Inc.; Detroit (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

Henry Ford Health in Detroit is seeking a detail-oriented Scheduling Coordinator to join our centralized scheduling operations. You will manage calendars, coordinate requests, monitor adherence, and support resource planning across departments.

The role requires excellent organization, precise data entry, and clear communication with department heads. Proficiency with scheduling software and Microsoft Office is preferred, with a focus on confidentiality and process improvement.

Qualifications

• Proven experience in scheduling coordination or related roles.
• Experience with scheduling software and calendar management.
• Excellent organizational and time-management skills.
• Attention to detail and accuracy in data entry.
• Strong communication and interpersonal abilities.
• Ability to work independently and with teams.

Responsibilities

• Develop, maintain, and update scheduling systems and calendars for multiple departments.
• Coordinate scheduling requests from stakeholders and resolve conflicts to optimize resources.
• Monitor schedule adherence and address discrepancies or inefficiencies.
• Communicate schedule changes to team members promptly.
• Manage scheduling software and ensure data accuracy.
• Prepare scheduling reports and analytics to support decisions.
• Collaborate with department heads to understand scheduling needs.
• Maintain records and confidentiality of sensitive information.
• Identify opportunities for process improvements and implement solutions.
• Provide support and guidance on scheduling procedures and policies.

Skills

Scheduling coordination

Calendar management

Data accuracy

Communication

Team collaboration

Problem-solving

Tools

Scheduling software

Microsoft Office

Job description

Henry Ford Health partners with millions of people on their health journey, across Michigan and around the world. We offer a full continuum of services from primary and preventative care to complex and specialty care, health insurance, a full suite of home health offerings, virtual care, pharmacy, eye care and other health care retail. With former Ascension southeast Michigan and Flint region locations now part of our team, Henry Ford's care is available in 13 hospitals and hundreds of ambulatory care locations. Based in Detroit, Henry Ford is one of the nation's most respected academic medical centers and is leading the Future of Health: Detroit, a $3 billion investment anchored by a reimagined Henry Ford academic healthcare campus.

Job Description

We're looking for a detail-oriented and organized Scheduling Coordinator to join our team in Detroit, United States. In this role, you will be responsible for managing and coordinating central scheduling operations to ensure smooth workflow and optimal resource allocation across our organization. The successful candidate will demonstrate exceptional organizational skills, strong communication abilities, and a commitment to maintaining accurate and efficient scheduling systems.

• Develop, maintain, and update comprehensive scheduling systems and calendars for multiple departments and teams
• Coordinate scheduling requests from various stakeholders and resolve conflicts to optimize resource allocation
• Monitor and track schedule adherence, identifying and addressing discrepancies or inefficiencies
• Communicate schedule changes and updates to relevant team members in a timely manner
• Manage scheduling software and tools, ensuring data accuracy and system functionality
• Prepare scheduling reports and analytics to support operational decision-making
• Collaborate with department heads and managers to understand scheduling needs and constraints
• Maintain detailed records of scheduling activities and maintain confidentiality of sensitive information
• Identify opportunities for process improvements and implement solutions to enhance scheduling efficiency
• Provide support and guidance to team members regarding scheduling procedures and policies

Qualifications

• Proven experience in scheduling coordination, administrative support, or related operational roles
• Proficiency with scheduling software and calendar management systems
• Strong organizational and time management skills with the ability to manage multiple priorities
• Excellent attention to detail and accuracy in data entry and record-keeping
• Proficient in Microsoft Office Suite (Excel, Outlook, Word)
• Exceptional communication and interpersonal skills
• Analytical mindset with the ability to identify trends and inefficiencies
• Ability to work independently and as part of a collaborative team
• Problem-solving skills and the ability to adapt to changing priorities
• Preferred experience with project management tools or enterprise resource planning (ERP) systems