COO Operations & Project Coordinator

Volarify; Honolulu (HI); On-site; USD 42,000 - 46,000; Full time

Job summary

Volarify in Honolulu, HI is seeking a highly organized COO Operations Assistant / Project & Administrative Coordinator to support the Chief Operating Officer. You will track projects, coordinate with project managers, field teams, and office staff, prepare reports, and ensure documentation and deadlines are met.

The role requires strong communication, multitasking, and proficiency with spreadsheets and CRM systems.

Qualifications

• 2+ years of administrative, operations, or executive assistant experience.
• Experience in restoration, construction, plumbing, or property management.
• Strong Excel/Google Sheets skills.
• Experience with project management or CRM software.
• Excellent written and verbal communication.

Responsibilities

• Provide COO administrative support and organize daily priorities.
• Maintain and update project tracking systems with current status and actions.
• Coordinate with project managers, technicians, estimators, and staff for updates.
• Prepare weekly operational reports and KPI dashboards for the COO.
• Document customer communications and ensure timely follow-ups.
• Ensure all necessary project documentation is complete before billing.

Skills

Organized

Follow-up

Customer communication

CRM skills

Independent worker

Tools

Excel/Sheets

CRM software

Project management tool

Job description

Volarify in Honolulu, HI is seeking a highly organized COO Operations Assistant / Project & Administrative Coordinator to support the Chief Operating Officer. You will track projects, coordinate with project managers, field teams, and office staff, prepare reports, and ensure documentation and deadlines are met.

The role requires strong communication, multitasking, and proficiency with spreadsheets and CRM systems.