Admin Specialist - Hawaii Office & Project Support

VCBO Architecture; United States; On-site; USD 50,000 - 65,000; Full time

Job summary

VCBO Architecture is seeking an Administration Specialist to support our Hawaii office and design teams. You will organize project information, documentation, and materials to keep designers focused on their work.

You will maintain accurate data in internal systems, respond to emails and project requests, and assist with general office activities and reception duties to keep the Hawaii office running smoothly.

Qualifications

• High school diploma required.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• Experience in an architecture or construction firm preferred.
• Strong communication and detail-oriented with organizational skills.

Responsibilities

• Organize paperwork, documentation, and materials for projects.
• Maintain accurate project data and keep information current in internal systems.
• Respond to emails, RFIs, submittals, and other project requests promptly.
• Coordinate quotes, samples, and materials; maintain materials library.
• Assist with general office activities and day-to-day administrative needs for Hawaii office.
• Answer and route phone calls, providing reception coverage during absences.

Skills

Communication

Organization

Attention to detail

Multi-tasking

Education

High school diploma

Tools

Microsoft Word

Excel

PowerPoint

Job description

VCBO Architecture is seeking an Administration Specialist to support our Hawaii office and design teams. You will organize project information, documentation, and materials to keep designers focused on their work.

You will maintain accurate data in internal systems, respond to emails and project requests, and assist with general office activities and reception duties to keep the Hawaii office running smoothly.