Contracts & Scheduling Coordinator

Perini Management Services, Inc.; Framingham (MA); On-site; USD 80,000 - 105,000; Full time

Job summary

Perini Management Services, Inc. in Framingham, Massachusetts seeks a seasoned Contracts & Scheduling Coordinator to join our construction team.

You will support contract administration, track subcontractor documents, and help maintain project schedules across multiple active projects. The successful candidate will have 4+ years in construction management or project engineering, strong Microsoft Office skills (Excel/Word), and familiarity with federal contracting requirements.

Qualifications

• Four or more years of construction industry experience with emphasis on construction management or project engineering.
• Ability to understand construction documents and develop scopes of work.
• Knowledge of general construction and federal government contracting requirements.
• Strong written and oral communication and interpersonal skills.
• Ability to work in a team environment with multiple projects at the same time.
• Proficiency in Microsoft Office (Excel and Word).
• Working knowledge of scheduling software is a plus.
• Design-Build experience is a plus.

Responsibilities

• Assist with preparation, issuance, and execution of subcontract agreements and purchase orders.
• Review subcontract documents for completeness and inclusion of required exhibits.
• Track contract execution status and maintain contract logs.
• Coordinate collection and verification of subcontractor insurance certificates, bonds, etc.
• Maintain electronic contract files and document management systems.
• Assist with preparation and distribution of subcontract change orders.
• Support project teams with contract correspondence and notices.
• Assist in developing baseline project schedules during preconstruction and project startup.
• Assist with periodic schedule updates through coordination with project teams.
• Generate look-ahead schedules and short-term planning reports.
• Assist in preparation of schedule narratives.
• Assist with change management, claims and TIAs.
• Maintain schedule documentation and records.

Skills

Interpersonal communication

Team collaboration

Contract administration

Scheduling coordination

Tools

Microsoft Office (Excel, Word)

Scheduling software

Job description

Perini Management Services, Inc. (PMSI), a federal government prime contractor, seeks a Contracts & Scheduling Coordinator to join our team in Framingham, Massachusetts.

About Perini Management Services

At home or abroad, our focus is on client satisfaction.

Perini Management Services, Inc. is a full-service construction firm that knows how to get the job done, even under the most complex circumstances. We deliver diversified construction services including design-build to clients worldwide.

Our client-centered approach and competitive, enterprising spirit has yielded many longstanding partnerships throughout the world. We are a close-knit team of construction professionals eager to take on new challenges suited to our expertise. We are committed to working with clients to deliver the projects you need in the time you need it.

When federal agencies and multinational firms need a construction partner to respond to critical situations, they can count on Perini Management Services, Inc. We’ve provided design-build and design-bid-build construction for more than four decades, responding to disasters and supporting military operations around the globe.

Across the globe and the nation, a few notable projects include the US Coast Guard Maritime Patrol Hanger on Cape Cod, Security Barrier Systems, Lakenheath England; Seismic Repairs, Alcatraz Island; Ahwahnee Hotel Restoration, Yosemite National Park: USCG Hurricane Repairs, San Juan Puerto Rico; Air Force Academy Field House Renovation, Colorado Springs, CO; and multiple security upgrades for U.S. Embassy’s across the globe.

As a Contracts & Scheduling Coordinator at Perini Management Services, you will have the opportunity to:

Contract Administration Support

• Assist with preparation, issuance, and execution of subcontract agreements and purchase orders
• Review subcontract documents for completeness and inclusion of required exhibits
• Track contract execution status and maintain contract logs
• Coordinate collection and verification of subcontractor insurance certificates, bonds, etc.
• Maintain electronic contract files and document management systems
• Assist with preparation and distribution of subcontract change orders
• Support project teams with contract correspondence and notices

Project Scheduling Support

• Assist in developing baseline project schedules during preconstruction and project startup
• Assist with periodic schedule updates through coordination with project teams
• Generate look-ahead schedules and short-term planning reports
• Assist in preparation of schedule narratives
• Assist with change management, claims and TIA’s.
• Maintain schedule documentation and records

Requirements

• Four (4) or more years of experience in the construction industry with an emphasis on construction management, or project engineering
• Ability to understand construction documents and develop scopes of work
• Knowledge of general construction and federal government contracting requirements
• Good interpersonal and communication skills both written and oral
• Ability to work in a team environment with multiple projects at the same time
• Strong knowledge of Microsoft Office Suite (Excel and Word primarily)
• Working knowledge of Scheduling software a plus
• Design-Build Experience is a plus

Perini Management Services builds extraordinary projects, and we need exceptional talent. Join us and together we will build the future.

Equal Opportunity Employer