Operations Coordinator

02801 Perini Management Services Inc; Framingham (MA); On-site; USD 37,000 - 44,000; Full time

Job summary

Perini Management Services, Inc. in Framingham, MA is seeking an energetic Operations Coordinator to support multiple construction projects and our home office. This hourly, full-time role focuses on administrative and operational tasks, including Procore management, document organization, and cross-team coordination.

No construction experience required; initiative and tech comfort are valued. You will help transition bid documents, prepare plans, reports, and ensure payroll and labor compliance

Qualifications

• Associate's or bachelor's degree preferred, but not required.
• Previous administrative, operations, project support, or similar experience preferred.
• Construction, Procore, or certified payroll experience is a plus, but not required.
• Experience with or interest in AI, Microsoft Copilot, or similar productivity tools is a plus.

Responsibilities

• Support the administration and maintenance of Procore, including project setup, document organization, user support, and periodic audits.
• Coordinate with Business Development & Estimating to transition bid-phase documents into active project files.
• Assist with initial project plans, submittals, monthly reports, and other required documentation.
• Support the administration, auditing, and continued improvement of Procore across active projects.
• Assist with certified payroll and labor compliance system setup and administration.
• Coordinate routine jobsite needs such as trailers, dumpsters, portable toilets, internet, office equipment, and other temporary services.
• Assist with subcontractor and vendor documentation and administrative coordination.
• Support project closeout and organization of final project records.
• Support the development and implementation of standardized project processes, procedures, templates, and workflows.
• Assist with the rollout of new Procore features and company practices, including training materials and ongoing support.

Skills

Highly organized

Detail-oriented

Strong communication

Take initiative

Multitasking

AI interest

Education

Associate's or Bachelor's degree preferred

Tools

Procore

Microsoft Office

Job description

Pay Range: $27.00 - $32.00 Hr.

Perini Management Services, Inc. is seeking an energetic, organized, and technology-oriented Operations Coordinator to join our Framingham, MA team. This hourly position will provide administrative and operational support across multiple construction projects and our home office. The ideal candidate enjoys being a reliable resource for a team. Previous construction experience is not required. We are looking for someone who is organized, takes initiative, is comfortable with technology, and is eager to learn.

About Perini Management Services

At home or abroad, our focus is on client satisfaction Perini Management Services, Inc. is a full-service construction firm that knows how to get the job done, even under the most complex circumstances. We deliver diversified construction services, including design-build, to clients worldwide. Our client-centered approach and competitive, enterprising spirit have yielded many longstanding partnerships throughout the world. We are a close-knit team of construction professionals eager to take on new challenges suited to our expertise. We are committed to working with clients to deliver the projects you need in the time you need it. When federal agencies and multinational firms need a construction partner to respond to critical situations, they can count on Perini Management Services, Inc. We’ve provided design-build and design-bid-build construction for more than four decades, responding to disasters and supporting military operations around the globe. Across the globe, notable projects include the US Coast Guard Maritime Patrol Hanger on Cape Cod, U.S Forces Operations Facility at Camp Victory, Iraq, National Army Brigades in Afghanistan, the Air Warfare Center in Saudi Arabia and multiple security upgrades for U.S. Embassy’s across the globe. Extraordinary Projects need Exceptional Talent

Description

• Support the administration and maintenance of Procore, our construction project management software, including project setup, document organization, user support, and periodic project audits.
• Coordinate with Business Development & Estimating to transition bid-phase documents into active project files.
• Assist with initial project plans, preconstruction submittals, monthly reports, and other required documentation.
• Support the administration, auditing, and continued improvement of Procore across active projects.
• Assist with certified payroll and labor compliance system setup and administration.
• Coordinate routine jobsite needs such as trailers, dumpsters, portable toilets, internet, office equipment, and other temporary services.
• Assist with subcontractor and vendor documentation and administrative coordination.
• Support project closeout and organization of final project records.
• Support the development and implementation of standardized project processes, procedures, templates, and workflows.
• Assist with the rollout of new Procore features and company practices, including preparation of training materials, employee training, and ongoing support.
• Provide general administrative and office support, including phones, visitors, deliveries, meetings, and document preparation.
• Help identify opportunities to improve workflows through technology, automation, and AI.

Qualifications

• Highly organized, detail-oriented, energetic, and dependable.
• Strong communication and interpersonal skills.
• Ability to take initiative and manage multiple priorities.
• Proficient with Microsoft Office, including Excel, Word, Outlook, Teams, and PowerPoint.
• Strong general computer skills and ability to quickly learn new software.
• Associate's or bachelor's degree preferred, but not required.
• Previous administrative, operations, project support, or similar experience preferred.
• Construction, Procore, or certified payroll experience is a plus, but not required.
• Experience with or interest in AI, Microsoft Copilot, or similar productivity tools is a plus.

This position is well suited for someone who enjoys administrative work, learning new systems, supporting others, and making processes more organized and efficient. The Operations Coordinator will have the opportunity to become a key administrative resource within our Operations team while developing a broad understanding of our company's projects, systems, and processes. Perini Management Services builds extraordinary projects, and we need exceptional talent. Join us and together we will build the future.

Equal Opportunity Employer