Contracts & Proposals Coordinator | Hybrid Irvine

Epdsolutions; Irvine (CA); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Generous PTO

Flexible spending account

Life and disability insurance

Discretionary bonus program

Job summary

EPD Solutions, Inc. is seeking an Operations Support Coordinator in Irvine, CA, to manage contracts, amendments, and change orders while ensuring accuracy and timely processing in a hybrid work setting.

You will perform QA reviews on proposals, maintain records, and coordinate with project managers, clients, and sub-consultants. This role emphasizes attention to detail and professional communication in a dynamic consulting environment.

Qualifications

• 0–2 years of professional experience, or equivalent combination of education and experience.
• Demonstrated ability to pick up new tools, systems, and processes quickly.
• Strong attention to detail and organizational skills across multiple concurrent priorities.
• Clear written and verbal communication with internal and external stakeholders.
• Intermediate proficiency in Microsoft Word, Excel, and PowerPoint.
• Comfortable working independently and collaboratively in a hybrid setting.

Responsibilities

• Prepare, route, track, and close out client and sub-consultant contracts, amendments, and change orders.
• Run quality assurance reviews on proposals and change orders before client delivery, verifying fees, scope, and formatting.
• Monitor upcoming contract expirations and certificate of insurance renewals, and flag them early.
• Maintain contract records and system data, running periodic audits to keep information complete and current.
• Learn EPD's contract workflows and systems, then recommend efficiency improvements as your familiarity grows.
• Communicate clearly and professionally with project managers, clients, and sub-consultants.

Skills

Attention to detail

Written and verbal communication

Independent and collaborative work

Hybrid work adaptability

Education

Bachelor's degree in business or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

DocuSign

Job description

EPD Solutions, Inc. is seeking an Operations Support Coordinator in Irvine, CA, to manage contracts, amendments, and change orders while ensuring accuracy and timely processing in a hybrid work setting.

You will perform QA reviews on proposals, maintain records, and coordinate with project managers, clients, and sub-consultants. This role emphasizes attention to detail and professional communication in a dynamic consulting environment.