Operations Support Coordinator

EPD Solutions, Inc.; Irvine (CA); Hybrid; USD 52,000 - 58,000; Full time

Job summary

EPD Solutions, Inc. is seeking a Contract Operations Specialist in Irvine, CA, to manage client and sub-consultant contracts, amendments, and change orders within a hybrid work setting.

You will ensure accurate fees, scope and formatting on proposals and monitor expirations and renewals to keep records audit-ready. The role emphasizes attention to detail, strong communication, and the ability to work both independently and with project managers, clients, and sub-consultants in a fast-paced

Qualifications

• 0-2 years of professional experience, or equivalent combination of education and experience.
• Ability to pick up new tools, systems, and processes quickly.
• Strong attention to detail and organizational skills across multiple concurrent priorities.
• Clear written and verbal communication with internal and external stakeholders.
• Intermediate proficiency in Microsoft Word, Excel, and PowerPoint.
• Comfortable working independently and collaboratively in a hybrid setting.

Responsibilities

• Prepare, route, track, and close out client and sub-consultant contracts, amendments, and change orders.
• Run quality assurance reviews on proposals and change orders before client delivery, verifying fees, scope, and formatting.
• Monitor upcoming contract expirations and certificate of insurance renewals, and flag them early.
• Maintain contract records and system data, running periodic audits to keep information complete and current.

Skills

MS Word

MS Excel

PowerPoint

Education

Bachelor's degree in business or related field

Tools

DocuSign

Job description

Department: Operations Support - Contracts

Location: Hybrid - Irvine, CA

Schedule: Mon-Th 9:00 AM-6:00 PM; Fri 10:00 AM-7:00 PM

Type: Full-Time, Non-Exempt

Why EPD

Contracts at EPD sit at the center of everything - a proposal doesn't go out, a sub doesn't start work, and a change order doesn't get paid until this function does its job well. You'll work directly with project managers, clients, and sub-consultants from your first week, with a manager who teaches the why behind each workflow rather than handing you a checklist. This is a role where catching a fee error before it reaches a client is genuinely valued, and where asking questions is expected, not tolerated.

Critical Outcomes (First 6-12 Months)

• Routine client and sub-consultant contracts move from request to full execution without project manager follow-up
• Proposals and change orders leave EPD error free (no fee, scope, or formatting corrections raised by the client)
• No contract or certificate of insurance lapses; renewals surfaced to the team at least 30 days ahead
• Contract records are audit-ready by month nine: every active agreement current, executed, and correctly logged in the system

Key Responsibilities

Contracts & Proposals

• Prepare, route, track, and close out client and sub-consultant contracts, amendments, and change orders
• Run quality assurance reviews on proposals and change orders before client delivery, verifying fees, scope, and formatting
• Monitor upcoming contract expirations and certificate of insurance renewals, and flag them early
• Maintain contract records and system data, running periodic audits to keep information complete and current

Coordination & Team Support

• Learn EPD's contract workflows and systems, then recommend efficiency improvements as your familiarity grows
• Communicate clearly and professionally with project managers, clients, and sub-consultants
• Provide backup coverage for Office Services in the Irvine office as needed - mail and deliveries, supply levels, company events, conference room, and common area setup
• Perform additional duties as needed to support company objectives

Qualifications

Required

• 0-2 years of professional experience, or equivalent combination of education and experience
• Demonstrated ability to pick up new tools, systems, and processes quickly
• Strong attention to detail and organizational skills across multiple concurrent priorities
• Clear written and verbal communication with internal and external stakeholders
• Intermediate proficiency in Microsoft Word, Excel, and PowerPoint
• Comfortable working independently and collaboratively in a hybrid setting

Preferred

• Bachelor's degree in business or a related field
• Genuine interest in business operations, contracts, or professional services administration
• Experience with e-signature platforms such as DocuSign

Compensation & Benefits

Medical, dental, and vision insurance; 401(k); generous PTO; flexible spending account; life and disability insurance; discretionary bonus program.

This role is built as a starting point, not a dead end - the contracts lifecycle is one of the clearest windows into how a consulting firm actually operates.

Employment Authorization

Applicants must be currently authorized to work in the United States. EPD Solutions, Inc. is unable to provide employment visa sponsorship for this position, now or in the future.

Salary: $25.00 - $28.00 per hour