Contracts Paralegal & Records Specialist - Onsite Tulsa

Traka Group; Tulsa (OK); On-site; USD 45,000 - 65,000; Full time

Job summary

Ameristar Perimeter Security USA, an ASSA ABLOY branded company, seeks a Paralegal/Contracts Assistant to support multiple legal practice areas on-site in Tulsa, OK. You will prepare contracts, manage the lifecycle, and maintain databases and records.

Responsibilities include liaison with internal teams, support training and compliance, and interaction with outside counsel. Requires paralegal certification or 2-year degree and 2+ years of experience, with strong organization and detail

Qualifications

• Minimum relevant 2-year degree or paralegal certification.
• Minimum of 2 years of similar paralegal or legal administrative support experience.
• Proficiency with Microsoft Office (Word, Excel, and PowerPoint); SharePoint administration experience is advantageous.
• Knowledge of local, state, and federal laws, regulations, and court procedures.
• Experience with legal research, contract administration, contract review, and/or corporate legal training.
• Experience maintaining databases, document management systems, or legal matter management software.
• Strong organizational, communication, analytical, and recordkeeping skills with a high level of attention to detail.

Responsibilities

• Preparing legal documents such as contracts (Distributor, Supply, Vendor Agreements), correspondence, memos, charts, and timelines.
• Managing the full contract lifecycle, including drafting, reviewing, tracking, renewing, and maintaining contract records to ensure compliance with company policies and legal requirements.
• Maintaining and administering legal databases, contract repositories, and document management systems to ensure data accuracy, accessibility, and proper record retention.
• Establishing, organizing, and maintaining department files, calendars, deadlines, and task lists to support ongoing legal matters.
• Conducting investigations, research, and analysis related to legal claims and other matters.
• Assisting executive leadership and their respective departments with training, compliance initiatives, and related documentation to support organizational requirements.
• Acting as a liaison with internal departments to facilitate communication and ensure alignment with company objectives.
• Communicating with outside counsel and consultants to support case management and monitor progress on complex matters.
• Utilizing Legal Practice Management Software to track documents, deadlines, workflows, contracts, and legal matters.
• Generating reports and maintaining accurate records related to contracts, litigation, corporate governance, and compliance activities.

Skills

Paralegal certification

Contract management

Microsoft Office

Attention to detail

Communication skills

Education

2-year degree or paralegal certification

Tools

SharePoint

Microsoft Office

Job description

Ameristar Perimeter Security USA, an ASSA ABLOY branded company, seeks a Paralegal/Contracts Assistant to support multiple legal practice areas on-site in Tulsa, OK. You will prepare contracts, manage the lifecycle, and maintain databases and records.

Responsibilities include liaison with internal teams, support training and compliance, and interaction with outside counsel. Requires paralegal certification or 2-year degree and 2+ years of experience, with strong organization and detail