Paralegal/Contracts Assistant

ASSA ABLOY Global Solutions; Tulsa (OK); On-site; USD 42,000 - 64,000; Full time

Job summary

ASSA ABLOY Global Solutions in Tulsa, OK seeks a paralegal/legal administrative specialist to manage contracts and legal documents, maintain databases, and support compliance initiatives. This on-site role partners with internal teams and outside counsel to keep contracts, records, and deadlines accurate and accessible.

The ideal candidate has a 2-year degree or paralegal certification, strong MS Office skills (Word/Excel/PowerPoint), and experience with contract administration.

Qualifications

• Minimum of 2 years of paralegal or legal administrative support experience.
• Knowledge of local, state, and federal laws, regulations, and court procedures.
• Proficiency with Microsoft Office; SharePoint administration experience is advantageous.

Responsibilities

• Preparing legal documents such as contracts and memos, and maintaining records to ensure compliance.
• Managing contract lifecycle, including drafting, reviewing, tracking, and renewals.
• Maintaining legal databases, document management systems, and filing calendars.
• Collaborating with internal departments and outside counsel to support case work and training.
• Generating reports on contracts, litigation, governance, and compliance.

Skills

Legal administrative support

Microsoft Office proficiency

Education

2-year degree or paralegal certification

Tools

SharePoint administration

Job description

What you will be doing:

Preparing legal documents such as contracts (Distributor, Supply, Vendor Agreements), correspondence, memos, charts, and timelines

Managing the full contract lifecycle, including drafting, reviewing, tracking, renewing, and maintaining contract records to ensure compliance with company policies and legal requirements

Maintaining and administering legal databases, contract repositories, and document management systems to ensure data accuracy, accessibility, and proper record retention

Establishing, organizing, and maintaining department files, calendars, deadlines, and task lists to support ongoing legal matters

Conducting investigations, research, and analysis related to legal claims and other matters

Assisting executive leadership and their respective departments with training, compliance initiatives, and related documentation to support organizational requirements

Acting as a liaison with internal departments to facilitate communication and ensure alignment with company objectives

Communicating with outside counsel and consultants to support case management and monitor progress on complex matters

Utilizing Legal Practice Management Software to track documents, deadlines, workflows, contracts, and legal matters

Generating reports and maintaining accurate records related to contracts, litigation, corporate governance, and compliance activities

Performing additional duties as assigned to support departmental needs

The skills and experience you need:

• Minimum relevant 2-year degree or paralegal certification
• Minimum of 2 years of similar paralegal or legal administrative support experience
• Proficiency with Microsoft office (Word, Excel, and PowerPoint); SharePoint administration experience is advantageous

Knowledge of local, state, and federal laws, regulations, and court procedures

Experience with legal research, contract administration, contract review, and/or corporate legal training

Experience maintaining databases, document management systems, or legal matter management software

Strong organizational, communication, analytical, and recordkeeping skills with a high level of attention to detail

This role is an on-site role, located in Tulsa, OK

Questions about this role? Please contact Ameristar Human Resources at [e-mail].

We are the ASSA ABLOY Group

Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces - physical and virtual - safer, more secure, and easier to access.

As an employer, we value results - not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions - supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.

As we welcome new people on board, it's important to us to have diverse, inclusive teams, and we value different perspectives and experiences.

ASSA ABLOY is an Equal Opportunity Employer/Minorities/Females/Disabled/Veteran

Nearest Major Market: Tulsa

Nearest Secondary Market: Oklahoma