Contracts & Operations Coordinator

Future-Able; United States; On-site; USD 33,000 - 44,000; Part time

Job summary

Future-Able seeks an Administrative Coordinator for a temporary, part-time role supporting the Business Operations within a Marketing & Communications team. You will handle contracts, invoices and routine follow-up to keep items moving on schedule.

Ideal candidates have 3+ years in admin/ops support, strong organization, and discretion with confidential information. The role requires overseeing multiple priorities and using tools like Outlook, Word and Excel.

Qualifications

• 3+ years of experience in an administrative, coordination or operations-support role.
• Strong follow-through with the ability to own open items through completion.
• Professional persistence in following up with colleagues at all levels.
• Excellent organizational skills and attention to detail across multiple priorities.
• Discretion when handling confidential contract, vendor and financial information.
• Clear, professional written communication; ability to learn new systems quickly.

Responsibilities

• Track contracts from intake through full execution with clear ownership.
• Route agreements to Legal, Finance and signatories and follow through to completion.
• Maintain contract logs and filed copies; monitor renewal dates and deadlines.
• Log, route, and reconcile vendor invoices; monitor overdue items and resolve issues.
• Coordinate with Business Operations to keep trackers current and publish weekly status summaries.
• Provide scheduling support, prepare materials, and assist with onboarding logistics.

Skills

Administrative experience

Detail orientation

Organization

Professional communication

Tools

Asana

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Future-Able seeks an Administrative Coordinator for a temporary, part-time role supporting the Business Operations within a Marketing & Communications team. You will handle contracts, invoices and routine follow-up to keep items moving on schedule.

Ideal candidates have 3+ years in admin/ops support, strong organization, and discretion with confidential information. The role requires overseeing multiple priorities and using tools like Outlook, Word and Excel.