Contracts & Operations Admin - Real Estate & Construction

Roman Catholic Diocese of Orange; Garden Grove (CA); On-site; USD 95,000 - 120,000; Full time

Job summary

Roman Catholic Diocese of Orange is seeking a Project, Contracts & Operations Administrator to manage contracts, project administration, and departmental systems. The role provides executive-level support and coordinates across the Real Estate & Construction Department.

Based at the Diocesan Pastoral Center, the position requires meticulous document control, strong communication, and the ability to manage multiple projects in a fast-paced environment.

Qualifications

• Minimum 5 years in contract/project administration or related field.
• Experience preparing, processing, tracking, and maintaining contracts.
• Advanced proficiency with Microsoft Office (Word, Excel, Access, Outlook, Teams, PowerPoint) and SharePoint.
• Experience maintaining project databases, workflow systems, or project-management software.
• Strong organizational skills with ability to manage multiple projects and deadlines.
• Excellent written and verbal communication.
• Ability to work independently and escalate when needed.
• Ability to collaborate with executives, parish/school leadership, consultants, and vendors.
• Discretion handling confidential information.

Responsibilities

• Prepare and manage consultant agreements, construction contracts, amendments, change orders and related documentation.
• Coordinate contract execution from initial request through review, approval, signature, and closeout.
• Maintain contract logs, monitor expirations, insurance certificates, and required docs.
• Serve as REC Dept's administrative coordinator for project intake, routing, status, and reporting.
• Monitor project tracking activity and follow up with parishes, schools, and stakeholders on next steps.
• Administer the REC project database and related tracking systems for budgets, schedules, and documents.
• Develop dashboards and reports to provide visibility into active projects and workload.
• Provide project support to Director and Project Managers: setup, meetings, docs, invoices, and closeout.
• Assist with budgets, invoices, change orders, and procurement records as needed.
• Coordinate start-up/closeout docs: executed agreements, permits, warranties, manuals.

Skills

Contract administration

Project administration

Office operations

Executive support

Strong written and verbal comms

Independent work

Collaboration with executives and team

Discretion with confidential info

Microsoft Office

SharePoint

Education

Associate or bachelor’s degree in business/real estate/PM/related field

Tools

Microsoft Office Suite

Project management software

SharePoint

Job description

Roman Catholic Diocese of Orange is seeking a Project, Contracts & Operations Administrator to manage contracts, project administration, and departmental systems. The role provides executive-level support and coordinates across the Real Estate & Construction Department.

Based at the Diocesan Pastoral Center, the position requires meticulous document control, strong communication, and the ability to manage multiple projects in a fast-paced environment.