Construction Project Admin & Documentation Specialist

Roman Catholic Diocese of Phoenix; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

The Roman Catholic Diocese of Phoenix seeks a Construction Project Administrator to provide administrative support for diocesan construction projects and ensure compliance with policies and procedures. The role handles project files, contracts, payments, approvals, and closeout documentation, coordinating with architects, contractors, parishes, and schools to keep projects on schedule and within budget.

This is an office-based role with site visits and requires strong attention to detail and

Qualifications

• Knowledge of and respect for Catholic teachings is preferred.
• Ability to learn diocesan construction procedures and terminology.
• Excellent attention to detail and document management.

Responsibilities

• Maintain complete project files, both paper and electronic, through closeout.
• Track project approvals, contracts, payments, change orders, and schedules.
• Route documents for review, signature, and distribution of executed copies.
• Review documents for completeness before submission to the Director for Construction.
• Maintain project logs, invoices, pay applications, and closeout documentation.
• Assist with RFQs/RFPs for architects, contractors, and vendors; support procurement.

Skills

Attention to detail

Communication skills

Organization & records management

Contract documents reading

Interpersonal teamwork

Independent work

Confidentiality

Microsoft Office

Spanish (bilingual)

Education

High school diploma or equivalent

Associate degree in business administration/related field

Bachelor’s degree preferred

Tools

AIA contracts

Project documentation software

Contract management systems

Job description

The Roman Catholic Diocese of Phoenix seeks a Construction Project Administrator to provide administrative support for diocesan construction projects and ensure compliance with policies and procedures. The role handles project files, contracts, payments, approvals, and closeout documentation, coordinating with architects, contractors, parishes, and schools to keep projects on schedule and within budget.

This is an office-based role with site visits and requires strong attention to detail and