Construction Projects Admin & Compliance Lead

Dphx; Phoenix (AZ); On-site; USD 52,000 - 73,000; Full time

Job summary

Diocese of Phoenix seeks a Construction Project Administrator to support diocesan construction projects. You will manage project files, track approvals and payments, and coordinate with architects, contractors, and parish staff.

The role requires accurate documentation, strong communication, and independence in a fast-paced environment. Office-based with field site exposure; familiarity with AIA contracts and project tracking software is preferred.

Qualifications

• High attention to detail and accurate record-keeping essential.
• Strong written and verbal communication abilities.
• Ability to read, organize, and understand construction contracts and invoices.
• Willingness to learn diocesan construction procedures and AIA documents.
• Excellent interpersonal skills and teamwork.
• Ability to work independently following established procedures.

Responsibilities

• Maintain complete paper and electronic project files through closeout.
• Track project approvals, contracts, payments, change orders, and schedules.
• Coordinate contract documents routing, review, and signature processes.
• Administer vendor contracts and ensure compliance with diocesan insurance requirements.
• Prepare minutes and distribute to stakeholders; maintain meeting records.
• Assist with RFQs/RFPs during preconstruction and procurement.
• Maintain project financial records: budgets, cash flow, and invoices.

Skills

Attention to detail

Verbal & written communication

Contract documents

Interpersonal skills

Independent work

Confidentiality

Multitasking

Microsoft Office

Education

Associate degree

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

Project tracking software

Job description

Diocese of Phoenix seeks a Construction Project Administrator to support diocesan construction projects. You will manage project files, track approvals and payments, and coordinate with architects, contractors, and parish staff.

The role requires accurate documentation, strong communication, and independence in a fast-paced environment. Office-based with field site exposure; familiarity with AIA contracts and project tracking software is preferred.