Contracts Officer

RRMM Architects; Chesapeake, Northern (VA, KY); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive salary and benefits

Job summary

RRMM Architects, an award-winning design firm based in Chesapeake, Virginia, seeks a Contracts Officer to oversee the development and issuance of contracts for design, construction, and project delivery.

You will ensure agreements are legally sound, compliant, and aligned with project goals while protecting the firm, with responsibilities spanning negotiation, review, and closeout. A Bachelor’s degree and 3+ years of contract-management experience are preferred.

Qualifications

• 3+ years of experience reviewing or administering commercial contracts.
• Experience with professional services, construction, engineering, procurement, or legal contracts preferred.
• In-depth knowledge of AEC industry regulations and best practices.

Responsibilities

• Prepare, review, revise, and coordinate contracts, amendments, change orders, NDAs, and related documents.
• Confirm contract language aligns with approved scopes of work, proposals, pricing, schedules, payment terms, and insurance requirements.
• Identify unclear language, conflicting terms, contractual risks, and items requiring review by leadership or legal counsel.
• Assist in negotiating contract terms, including payment, insurance, indemnification, warranties, liability, confidentiality, and termination.
• Track status of contract documents from initial preparation through execution, renewal, amendment, expiration, and closeout.
• Track deadlines, renewals, insurance requirements, payment milestones, notices, and other contractual obligations.
• Work with clients, consultants, leadership, project teams, accounting, and outside legal counsel to resolve contract-related matters.
• Willingness to support additional priorities and tasks as needed.

Skills

Contract management

Legal writing

Analytical thinking

Multitasking

Education

Bachelor's degree in business, legal studies, finance, contract management, or related field

Tools

Microsoft Office

AIA contract-management systems

Job description

RRMM is an award-winning, multi-disciplinary design firm. Every day our employees strive to create exceptional places to live, work, play, and learn. Our firm uses the power of design to strengthen and inspire the communities we serve. While we are large enough to rank nationally, RRMM Architects consists of a tight knit, collaborative group with diverse backgrounds and design experiences. We are united by the common interest to provide superior service to our clients.

The Position

The Contracts Officer is a professional who combines architectural knowledge with contract management skills to oversee the development and issuance of contracts related to design, construction, and project delivery. This role ensures that contracts are legally sound, compliant, and aligned with project goals while protecting the firm.

Salary Range

The salary range for this position is $70,000 – $100,000. Compensation offered will depend on a variety of factors, including but not limited to candidate’s qualifications, skills, relevant experience, education, and certifications.

Job Responsibilities:

• Prepare, review, revise, and coordinate contracts, amendments, change orders, non-disclosure agreements, and related documents.
• Confirm contract language aligns with approved scopes of work, proposals, pricing, schedules, payment terms, and insurance requirements.
• Identify unclear language, conflicting terms, contractual risks, and items requiring review by leadership or legal counsel.
• Assist in negotiating contract terms, including payment, insurance, indemnification, warranties, liability, confidentiality, and termination.
• Track status of contract documents from initial preparation through execution, renewal, amendment, expiration, and closeout.
• Track deadlines, renewals, insurance requirements, payment milestones, notices, and other contractual obligations.
• Work with clients, consultants, leadership, project teams, accounting, and outside legal counsel to resolve contract-related matters.
• Willingness to support additional priorities and tasks as needed.

Qualifications and Skills:

• Bachelor’s degree in business, legal studies, finance, contract management, or a related field preferred.
• 3+ years of experience reviewing or administering commercial contracts.
• Experience with professional services, construction, engineering, procurement, consulting, staffing agreements and/or legal contracts preferred.
• In-depth knowledge of AEC industry regulations and best practices.
• Ability to manage multiple priorities, maintain confidentiality, and recognize when matters should be escalated.
• Proficiency with Microsoft Office and AIA contract-management systems.
• Strong writing, proofreading, organizational, and analytical skills.

We offer a competitive salary and generous package of benefits.

RRMM Architects is an architectural and interior design firm with 140+ employees. Our home office is in Chesapeake, Virginia with other Virginia satellite offices in Richmond, Roanoke and Arlington, as well as Baltimore, Maryland.

Questions can be submitted through our Contact Us page. No phone calls please.

RRMM is a drug-free workplace and an equal opportunity employer. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required eligibility verification form upon hire.

RRMM is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, childbirth and related medical conditions (including lactation), age, genetic information, veteran status, disability, or any other characteristic protected by law.