Administrative Assistant

RRMM Architects; Arlington, Northern (VA, KY); Hybrid; USD 28,000 - 48,000; Part time

Benefits offered by this job

Competitive salary

Generous benefits

Job summary

RRMM Architects is seeking a part-time administrative assistant for its Arlington office to support leadership and staff with day-to-day operations and a range of office-management duties.

The role emphasizes organization, coordination of office services, and professional communications, with a salary/hourly range of $20.19–$34.62 per hour. RRMM offers a competitive salary and generous benefits package, supporting a collaborative, professional workplace.

Qualifications

• High school diploma, GED or equivalent work experience in a similar role is required.
• Associate degree in business administration or secretarial program preferred.
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills are essential.
• Dependability and professionalism in a collaborative office setting.

Responsibilities

• Ensure a well-organized efficient work environment.
• Manage office supplies, equipment and vendor relationships.
• Coordinate maintenance, repairs and office services, mail, POs, and other matters.
• Greet and welcome visitors professionally.
• Answer direct phone calls to appropriate personnel.
• Manage front office and keep shared spaces tidy.
• Schedule conference rooms and ensure supplies and cleanliness.
• Assist with scheduling appointments and meetings.
• Support Employee Engagement events and teamwork.
• Create professional written correspondence and presentations as requested.
• Maintain office supplies inventory and place orders as needed.
• Provide general administrative support and manage office budget.
• Manage kitchen supplies and replenishments.
• Respond to inquiries about the company.

Skills

Microsoft Office

Written & verbal comms

Teamwork

Independent work

Education

High school diploma or GED

Associate degree in business administration or secretarial program

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

RRMM is an award-winning, multi-disciplinary design firm. Every day our employees strive to create exceptional places to live, work, play, and learn. Our firm uses the power of design to strengthen and inspire the communities we serve.

While we are large enough to rank nationally, RRMM Architects consists of a tight knit, collaborative group with diverse backgrounds and design experiences. We are united by the common interest to provide superior service to our clients.

The Position

RRMM Architects’ Arlington office seeks a part-time administrative assistant for office support activities. The administrative assistant is responsible for ensuring the smooth day-to-day operation of the office while providing high-level administrative support to leadership and staff. This role combines office management, coordination, and administrative duties to maintain an efficient, organized, and professional workplace.

Salary/Hourly Range

The salary/hourly range for this position is $20.19 – $34.62 per hour. Compensation offered will depend on a variety of factors, including but not limited to candidate’s qualifications, skills, relevant experience, education, and certifications.

Job Responsibilities:

• Ensure a well-organized efficient work environment
• Manage office supplies, equipment and vendor relationships
• Coordinate maintenance, repairs and office services, incoming and outgoing mail, purchase orders, and other office matters
• Greet and welcome visitors in a professional and friendly manner
• Answer direct phone calls to the appropriate personnel
• Manage the front office and ensure shared spaces are tidy and organized
• Manage all conference room scheduling, set-up, conference room supplies and cleanliness of the space
• Assist with scheduling appointments and meetings
• Work with Employee Engagement Committee to promote teamwork, in office and out of office events
• Create professional written correspondence and presentations as requested
• Maintain office supplies inventory and place orders as needed
• Provide general administrative support and manage office budget
• Manage kitchen supplies and request orders for replenishments
• Respond to inquiries and provide information about the company
• Perform other duties as assigned by management
• Document, spreadsheet, and letter writing and proofing

Qualifications and Skills:

• High school diploma, GED or equivalent work experience in a similar role is required
• Associate degree in business administration or secretarial program preferred
• Microsoft office software skills (Word, Excel, PowerPoint, Outlook)
• Good written and verbal communication skills
• Dependability and professionalism
• Administrative writing and reporting skills
• Ability to work independently and as part of a team

We offer a competitive salary and generous package of benefits.

RRMM Architects is an architectural and interior design firm with 140+ employees. Our home office is in Chesapeake, Virginia with other Virginia satellite offices in Richmond, Roanoke and Arlington, as well as Baltimore, Maryland.

RRMM is a drug-free workplace and an equal opportunity employer. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required eligibility verification form upon hire.

RRMM is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, childbirth and related medical conditions (including lactation), age, genetic information, veteran status, disability, or any other characteristic protected by law.