Contracts & IP Administration Specialist

New Pig; Antis Township (PA); On-site; USD 55,000 - 75,000; Full time

Job summary

New Pig Corporation is seeking a Contracts & Administration Specialist in Tipton, PA. You will support the legal department by administering contract workflows in Agiloft, manage COI processes, and maintain trademark and patent portfolios.

You will coordinate with internal teams and external partners to ensure timely filings and renewals. The role requires 1–3 years in legal operations or contracts/IP administration, hands-on CLM experience, and strong organizational skills.

Qualifications

• Requires degree or equivalent in legal support or related field
• 1–3 years in legal ops, paralegal or contracts/IP administration
• Experience with Agiloft or similar CLM software
• Familiar with trademark & patent filing and renewal tracking
• Strong organizational and data management skills
• Able to manage multiple deadlines independently
• Proficient in Excel, Word, and other Office tools
• Strong written and verbal communication with legal counsel and stakeholders
• Process-oriented approach to administrative workflows

Responsibilities

• Review and create templates in Agiloft
• Review consent/release forms for accuracy
• Update document/workflow status in Agiloft
• Track and update COIs
• Maintain electronic COI records for internal teams
• Manage dashboards and reporting (PIM/PAL)
• Handle trademark/patent email correspondence
• Maintain trademark/patent tracking logs
• Maintain electronic trademark/patent files
• Update intranet records for trademarks
• Track trademark renewals and filing deadlines
• Process trademark and patent filings
• Support trademark infringement coordination with legal
• Update intranet list for patent records
• Track patent renewals and filings
• Store original patent documents securely
• Coordinate with legal counsel on trademark matters

Skills

Legal operations

Contracts/IP administration

Agiloft CLM

Trademark administration

Organizational skills

Deadline management

Microsoft Office

Written communication

Process workflows

Education

Degree or equivalent in legal support or business administration

Tools

Agiloft

Microsoft Office

Adobe

Job description

New Pig Corporation is seeking a Contracts & Administration Specialist in Tipton, PA. You will support the legal department by administering contract workflows in Agiloft, manage COI processes, and maintain trademark and patent portfolios.

You will coordinate with internal teams and external partners to ensure timely filings and renewals. The role requires 1–3 years in legal operations or contracts/IP administration, hands-on CLM experience, and strong organizational skills.