Contract Operations & Legal Specialist

Tectonic; New York (NY); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Mentoring & professional development

Tuition reimbursement

Paid time off

Job summary

Tectonic is seeking a full-time Legal Operations & Contract Administrator to support the General Counsel with administration, review, coordination, negotiation support, execution, and management of contracts across the organization.

This role collaborates with Legal, Accounting, HR, Project Management, Business Development, Operations, and Executive Leadership to enable efficient contract processes and compliance within a growing engineering and consulting firm.

Qualifications

• Bachelor's Degree or equivalent combination of education and relevant experience.
• Paralegal Certificate preferred.
• Experience in contract administration, legal operations or related field desired.

Responsibilities

• Administer and coordinate the full contract lifecycle from intake to record retention.
• Provide administrative and operational support to General Counsel on contracts and compliance.
• Assist with preparation, review, tracking and execution of various contracts and documents.
• Coordinate reviews and negotiations among stakeholders including clients and leadership.
• Maintain contract status reports, logs, repositories, and legal databases.
• Review documentation for completeness and flag non-standard terms for attorney review.
• Facilitate contract execution processes including electronic signatures.
• Support compliance-related requirements and licenses.
• Prepare reports and presentations using Microsoft Office.
• Develop and maintain SOPs, templates, and workflow improvements.
• Coordinate cross-department communication and document management.

Skills

Contract administration

Legal operations

Paralegal support

Commercial contracting

Procurement

Contract management

Document production

Reporting skills

Microsoft Office proficiency

Communication

Education

Bachelor's degree or equivalent

Paralegal certificate

Relevant experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

Tectonic is seeking a full-time Legal Operations & Contract Administrator to support the General Counsel with administration, review, coordination, negotiation support, execution, and management of contracts across the organization.

This role collaborates with Legal, Accounting, HR, Project Management, Business Development, Operations, and Executive Leadership to enable efficient contract processes and compliance within a growing engineering and consulting firm.