Contracts & Administration Specialist

New Pig; Antis Township (PA); On-site; USD 55,000 - 75,000; Full time

Job summary

New Pig Corporation is seeking a Contracts & Administration Specialist in Tipton, PA. You will support the legal department by administering contract workflows in Agiloft, manage COI processes, and maintain trademark and patent portfolios.

You will coordinate with internal teams and external partners to ensure timely filings and renewals. The role requires 1–3 years in legal operations or contracts/IP administration, hands-on CLM experience, and strong organizational skills.

Qualifications

• Requires degree or equivalent in legal support or related field
• 1–3 years in legal ops, paralegal or contracts/IP administration
• Experience with Agiloft or similar CLM software
• Familiar with trademark & patent filing and renewal tracking
• Strong organizational and data management skills
• Able to manage multiple deadlines independently
• Proficient in Excel, Word, and other Office tools
• Strong written and verbal communication with legal counsel and stakeholders
• Process-oriented approach to administrative workflows

Responsibilities

• Review and create templates in Agiloft
• Review consent/release forms for accuracy
• Update document/workflow status in Agiloft
• Track and update COIs
• Maintain electronic COI records for internal teams
• Manage dashboards and reporting (PIM/PAL)
• Handle trademark/patent email correspondence
• Maintain trademark/patent tracking logs
• Maintain electronic trademark/patent files
• Update intranet records for trademarks
• Track trademark renewals and filing deadlines
• Process trademark and patent filings
• Support trademark infringement coordination with legal
• Update intranet list for patent records
• Track patent renewals and filings
• Store original patent documents securely
• Coordinate with legal counsel on trademark matters

Skills

Legal operations

Contracts/IP administration

Agiloft CLM

Trademark administration

Organizational skills

Deadline management

Microsoft Office

Written communication

Process workflows

Education

Degree or equivalent in legal support or business administration

Tools

Agiloft

Microsoft Office

Adobe

Job description

New Pig Corporation – Contracts & Administration Specialist – Tipton, PA 16684

The Legal Support Specialist supports the legal department by administering contract and consent form workflows in Agiloft, managing the organization's Certificate of Insurance (COI) process, and maintaining the company's trademark and patent portfolios. This role tracks renewal deadlines, processes legal paperwork, maintains accurate electronic and physical filing systems, and serves as a key liaison between the legal team and internal/external stakeholders on contract matters.

Responsibilities

Contract & Certificates of Insurance

• Review and create contract templates within Agiloft (contract software system)
• Review consent and release forms for accuracy and completeness
• Update document and workflow status within Agiloft
• Evaluate, process, track and update Certificates of Insurance
• Maintain electronic COI records and ensure accessibility for internal teams
• Manage PIM and PAL dashboards and reporting
• Evaluate and manage trademark and patent-related email correspondence
• Maintain trademark & patent tracking spreadsheets and logs
• Maintain electronic trademark & patent files
• Update and maintain the Intranet system and web listing records for trademarks
• Track trademark renewals and filing deadlines
• Process trademark and patent related paperwork and filings
• Support management of trademark infringement matters, including documentation and coordination with legal
• Update and maintain the Intranet list for patent records
• Track patent renewal and filing deadlines
• Store and safeguard original patent documents
• Work directly with legal counsel on trademark matters

General Administration

• Maintain accurate spreadsheets and tracking logs across all IP and contract functions
• Maintain organized electronic filing systems
• Monitor and respond to legal department email correspondence in a timely manner

Qualifications & Competencies

• Degree or equivalent experience in legal support, paralegal studies, or business administration
• Minimum 1-3 years' experience in legal operations, paralegal, or contracts/IP administration role
• Experience with Agiloft or similar contract lifecycle management (CLM) software
• Familiarity with trademark and patent administration, filing processes, and renewal tracking
• Strong organizational skills with high attention to detail. Accuracy in document and data management.
• Ability to manage multiple deadlines and competing priorities independently. Deadline and calendar management.
• Proficient in Microsoft Office with strong experience in Excel, Adobe and other spreadsheet/tracking tools
• Strong written and verbal communication skills for coordinating with legal counsel and internal stakeholders
• Process-oriented approach to recurring administrative workflows

New Pig is an Equal Opportunity Employer. If you require a reasonable accommodation in relation to the application process, please email [e-mail].