Contracts & IP Operations Coordinator

Cadwell; Kennewick (WA); On-site; USD 34,000 - 40,000; Full time

Job summary

Cadwell's Legal Department is seeking a Legal & Contracts Coordinator to support the full lifecycle of contract intake, tracking, and administration, while also assisting with IP program support, regulatory compliance tasks, and general legal operations.

This cross-functional role is well suited to someone organized, adaptable, and capable of handling a wide variety of tasks in a fast-paced environment, collaborating across Sales, Compliance, and other teams.

Qualifications

• 1–3 years of experience in a fast-paced administrative, legal support role.
• Associates degree or equivalent work experience.
• Self-motivated with a strong work ethic and the ability to manage a wide variety of constantly changing tasks.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.

Responsibilities

• Monitor and manage the Legal team email inbox.
• Log, update, and track all legal requests; provide status updates on open requests as needed.
• Follow-up on pending agreements with the Sales department.
• Locate requested contracts and maintain organized, accurately named contract and customer records.
• Utilize Cobblestone to set up contract follow-up alerts and maintain the contract library.
• Prepare documents for signature using SignNow.
• Complete customer and vendor documentation as needed.
• Provide notary services and coordinate apostille/legalization processes.
• Track subpoena and medical records requests and assist with document compilation.
• Maintain IP trackers and coordinate IP Committee meetings.

Skills

Communication

Organization

Attention to detail

Active listening

Working under pressure

Notary duties

Education

Associate degree or equivalent

Tools

Google Workspace

SignNow

Cobblestone CLM

Job description

Cadwell's Legal Department is seeking a Legal & Contracts Coordinator to support the full lifecycle of contract intake, tracking, and administration, while also assisting with IP program support, regulatory compliance tasks, and general legal operations.

This cross-functional role is well suited to someone organized, adaptable, and capable of handling a wide variety of tasks in a fast-paced environment, collaborating across Sales, Compliance, and other teams.