Contracts & Invoicing Administrator (Oil & Gas)

Gulf Companies; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Gulf Companies in Houston seeks a Commercial Services Administrator to maintain all commercial documentation, verify completeness and accuracy, and support the Manager of Contracts and Procurement.

Responsibilities include reviewing documents for completeness, updating the Contract and Purchase Order database, processing invoices in Aconex, filing final documentation, scheduling meetings, arranging travel, and providing team support as needed.

Qualifications

• 1-5 years of experience with administrative work.
• Excellent written and verbal communication skills.
• Proficiency with word processing and spreadsheet software.
• Basic knowledge of oil and gas industry, with engineering services for oil and gas pipeline projects a plus.

Responsibilities

• Review documentation from the team for completeness, accuracy, and verification.
• Identify issues and route for corrective action.
• Assure that all required documentation is present.
• Manage and update the Contract and Purchase Order Database.
• Assist in Corporate Registrations and Licensing.
• Verify contractor/vendor invoices for accuracy and completeness.
• Process invoices in Aconex.
• Upload and maintain final documentation in electronic file structures.
• Compose and type departmental correspondence and other documents.
• Schedule meetings, arrange travel, and receive visitors.
• Provide team support as required.

Skills

Administrative experience

Communication skills

MS Office proficiency

Oil & gas knowledge

Tools

Microsoft Word

Microsoft Excel

Job description

Gulf Companies in Houston seeks a Commercial Services Administrator to maintain all commercial documentation, verify completeness and accuracy, and support the Manager of Contracts and Procurement.

Responsibilities include reviewing documents for completeness, updating the Contract and Purchase Order database, processing invoices in Aconex, filing final documentation, scheduling meetings, arranging travel, and providing team support as needed.