COMMERCIAL SERVICES ADMINISTRATOR

Gulf Companies; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Gulf Companies in Houston seeks a Commercial Services Administrator to maintain all commercial documentation, verify completeness and accuracy, and support the Manager of Contracts and Procurement.

Responsibilities include reviewing documents for completeness, updating the Contract and Purchase Order database, processing invoices in Aconex, filing final documentation, scheduling meetings, arranging travel, and providing team support as needed.

Qualifications

• 1-5 years of experience with administrative work.
• Excellent written and verbal communication skills.
• Proficiency with word processing and spreadsheet software.
• Basic knowledge of oil and gas industry, with engineering services for oil and gas pipeline projects a plus.

Responsibilities

• Review documentation from the team for completeness, accuracy, and verification.
• Identify issues and route for corrective action.
• Assure that all required documentation is present.
• Manage and update the Contract and Purchase Order Database.
• Assist in Corporate Registrations and Licensing.
• Verify contractor/vendor invoices for accuracy and completeness.
• Process invoices in Aconex.
• Upload and maintain final documentation in electronic file structures.
• Compose and type departmental correspondence and other documents.
• Schedule meetings, arrange travel, and receive visitors.
• Provide team support as required.

Skills

Administrative experience

Communication skills

MS Office proficiency

Oil & gas knowledge

Tools

Microsoft Word

Microsoft Excel

Job description

Description

Gulf Companies has served the global energy industry since 1953 by supporting the complete project lifecycle and developing valued business partnerships to ensure the success of the project. Our worldwide experience and multi-disciplined capabilities encompass all aspects of the Engineering, Procurement, Construction Management, Field Inspection, GIS Integrity, Staffing Services and more.

Position Description

The Commercial Services Administrator is responsible for maintaining all commercial services documentation and verifying completeness and accuracy, and for assisting the Manager of Contracts and the Manager of Procurement. The Commercial Services Administrator functionally reports to the Commercial Services Director and operationally day-to-day to the Manager of Contracts and the Manager of Procurement Services.

Essential Functions

• Review documentation from the team for completeness, accuracy, and verification.
• Identify any issues on documentation and ensures that it is returned to appropriate team member for corrective action.
• Assure that all required documentation is present.
• Manage and update the Contract and Purchase Order Database.
• Assist in Corporate Registrations and Licensing.
• Support the team by verifying contractor / vendor invoices for accuracy and completeness.
• Responsible for uploading and processing invoices in Aconex.
• Uploads and maintains final documentation into electronic file structures.
• Compose and type departmental correspondence and other documents
• Schedule meetings and appointments, prepare travel arrangements and receive visitors
• Provide team support as required.

Preferred Qualifications

• 1-5 years of experience with administrative work
• Excellent written and verbal communication skills
• Proficiency with word processing and spread sheet software
• Basic knowledge of oil and gas industry, with engineering services for oil and gas pipeline projects a plus

Competencies

• Forward Thinking
• Problem solving
• Detail oriented
• Commercial awareness
• Results oriented
• Customer focused
• Business and people acumen

Work Environment/Physical Demands

• Working conditions are normal for an office environment.
• Frequent sitting and operating a computer.
• Must be able to use body members to work, move or carry objects or office materials.
• Must be able to exert up to 10 pounds of force occasionally.
• Physical demands requirements are at levels of those for sedentary work.

Gulf is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.