CONTRACTS ADMINISTRATOR

Gulf Interstate Engineering Company; Houston (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

A prominent engineering firm in Houston is seeking a Contract Administrator to support the formation, administration, and closeout of subcontracts for projects. The successful candidate will manage contracts, assist in subcontractor prequalification, and handle invoice reviews. You should have 3-5 years of experience in contract administration, strong communication skills, and some knowledge of the oil and gas sector. This is an office-based role, focusing on detail-oriented tasks within a collaborative environment.

Qualifications

• Must have a basic knowledge of the oil and gas industry.
• Ability to maintain files of all subcontracts for designated projects.
• Familiarity with insurance coverage principles for contracts.

Responsibilities

• Assist with the prequalification of potential subcontractors.
• Prepare and review contracts with subcontractors.
• Handle invoice review and payment.
• Provide project control with cost trends for subcontracts.

Skills

3-5 years of experience in contracts administration

Knowledge of contractual language and terminology

Excellent written and verbal communication skills

Problem solving

Detail oriented

Tools

Word processing software

Spreadsheet software

Job description

Gulf Companies has served the global energy industry since 1953 by supporting the complete project lifecycle and developing valued business partnerships to ensure the success of the project. Our worldwide experience and multi-disciplined capabilities encompass all aspects of the Engineering, Procurement, Construction Management, Field Inspection, GIS Integrity, Staffing Services and more.

Position Description

The Contract Administrator provides support for the formation, administration, and closeout of assigned subcontracts on a given project.

Essential Functions

• Assist with the prequalification of potential subcontractors
• Apply knowledge of construction contracting best practices
• Prepare and review contracts with subcontractors
• Maintain files of all subcontracts for designated projects
• Maintain correspondence files for subcontracts
• Provide contract administration functions including maintaining records of scope changes, extra work requests, letters to/from contractor, etc.
• Handle invoice review and payment
• Provide project control with cost trends for subcontracts
• Performs special projects as required

Requirements

Preferred Qualifications

• 3-5 years of experience in contracts administration
• Knowledge of contractual language and terminology
• Familiarity with insurance coverage principles for contracts
• Excellent written and verbal communication skills
• Proficiency with word processing and spread sheet software
• Basic knowledge of oil and gas industry, with engineering services for oil and gas pipeline projects a plus
• Understanding of contract language with respect to project scope of work and client requirements/expectations

Competencies

• Forward Thinking
• Problem solving
• Detail oriented
• Commercial awareness
• Results oriented
• Customer focused
• Business and people acumen

Work Environment/Physical Demands

• Working conditions are normal for an office environment.
• Frequent sitting and operating a computer.
• Must be able to use body members to work, move or carry objects or office materials.
• Must be able to exert up to 10 pounds of force occasionally.
• Physical demands requirements are at levels of those for sedentary work.

Gulf is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.