Contracts Coordinator Level 1

Microwave Products Group; Salisbury (MD); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

401(k) contributions

Job summary

Microwave Products Group is seeking a Contract Coordinator to ensure data accuracy for MPG contracts and to support creation of quotes, order entry, and documentation across CRM and ERP systems.

The role emphasizes compliance with FAR/DFARS/EFARS, contract reviews, and collaboration with the contract team. Work arrangement is onsite with a competitive hourly pay and discretionary bonus potential.

Qualifications

• High School Diploma or GED required.
• 2-4 years’ direct customer service experience.
• Must read, analyze, and interpret contracts and procedures.
• Knowledge of FAR/DFARS/EFARS is preferred.

Responsibilities

• Create Quote Headers in CRM System.
• Visual Compliance Screening.
• Order Entry in ERP Systems for MPG.
• Customer Portal Management for quotes and PO processing.
• Data Management and Contract Documentation.
• End of Month support until shipping is complete.
• Invoices – sending and uploading as required.
• New Customer Set Up and maintenance.

Skills

Detail orientation

Interpersonal skills

Communication skills

Microsoft Office

Verbal and written communication

Education

High School Diploma or GED

Tools

CRM system

ERP systems

Job description

MPG delivers radio frequency (RF) spectrum-centric solutions at the speed of technology. We enable mission-critical communications and space-based missions with ruggedized RF components, subsystems, and turn‑key solutions. Civilian government, military and commercial customers rely on MPG's deep engineering expertise, and scalable manufacturing capability to deliver what they need, when they need it. MPG operates engineering and manufacturing facilities in: Austin, TX; Columbia, MD; Ventura, CA; West Chester, OH; Salisbury, MD; Santo Domingo, Dominican Republic; and York, United Kingdom.

Position Overview

The primary function of this role is to ensure data entry for MPG Contracts is accurate and complete. This role allows for creating, managing, and enforcing contracts, agreements, and regulations between customers and MPG. While ensuring all parties involved comply with legal requirements and contractual obligations.

Essential Duties And Responsibilities

Contract Coordinator Functions – Level 1

• Create Quote Headers in CRM System.
• Visual Compliance Screening.
• Order Entry in All ERP Systems for MPG.
• Customer Portal Management – Specific to Customer Quotation Download for Creation of Quote and Downloading and Accepting Purchase Orders.
• Data Management.
• Order Documentation – Order Confirmations.
• Return Material Authorizations
• Repair Orders.
• Support Contract Administrator and Contract Specialist with Data Entry Requirements.
• New Customer Set Up.
• Invoices – Sending and Uploading as Required.
• Contract Review Weekly Meetings.
• End of Month Support Coverage required until Shipping is Complete for the evening.
• Purchase Requisitions for Special Requirements.
• Creation of Proforma Invoices.

Contract Coordinator Functions – Level 2

• Create Quote Headers in CRM System.
• Visual Compliance Screening.
• Order Entry in All ERP Systems for MPG.
• Customer Portal Management – Specific to Customer Quotation Download for Creation of Quote and Downloading and Accepting Purchase Orders.
• Data Management.
• Order Documentation – Order Confirmations.
• International Transactions – Specifically Order Entry, Know Your Customer Forms, and Export Compliance Packets.
• Return Material Authorizations
• Repair Orders.
• Support Contract Administrator and Contract Specialist with Data Entry Requirements.
• New Customer Set Up.
• Invoices – Sending and Uploading as Required.
• Creation of Proforma Invoices.
• Credits and Adjustments.
• Contract Review Weekly Meetings.
• Purchase Requisitions for Special Requirements.
• MPG Intercompany Orders.
• End of Month Support Coverage required until Shipping is Complete for the evening.
• Experience of 5+ Years.

Qualifications Summary

• High School Diploma or GED
• 2-4 years’ direct customer service experience.
• Verbal and Written communication skills as well as detailed oriented.
• Must meet the knowledge, skills, and abilities above.
• Experience in planning, directing, coordinating, and administering to obtain contract compliance with the federal acquisition regulatory supplements and objectives.
• Experience in government contactor manufacturing.
• Ability to read, analyze and interpret contracts, technical procedures, and/or governmental
• Ability to write reports, spreadsheets, etc. Ability to communicate clearly and effectively.

Knowledge, Skills And Abilities

• Must have knowledge of the Federal Acquisition Regulations (FAR), Defense FAR Supplement (DFARS), and Engineer FAR Supplement (EFARS).
• Must have strong attention to detail.
• Must be able to analyze and solve complex problems.
• Must have excellent interpersonal and communication skills.
• Must have expertise in Microsoft Office Suite products.
• Must have the ability to plan and manage multiple projects at once.

Work Arrangement : Onsite

Pay Range: $19.00 - $22.00 per hour

Bonus Eligible: This position is eligible to earn a discretionary bonus based on performance metrics and other criteria outlined in our applicable bonus plan.

Benefits: Benefits for this position include: a 401(k) savings plan with employer contributions; medical, dental and vision insurance; wellness programs; health savings account, health care and dependent care flexible spending accounts; company paid short-term disability and long-term disability; company paid employee basic life and AD&D insurance; supplemental employee and dependent life insurance; optional accident, hospital indemnity and critical illness insurance; adoption, surrogacy, and fertility benefits and assistance; commuter benefits; parental, military, jury duty, and bereavement leaves of absence; paid time off, including up to 10 paid holidays per calendar year, paid vacation days beginning at 80 hours annually, 40 paid sick leave hours annually or as provided under state and local paid sick leave laws, tuition assistance, business travel services; employee discounts; and an employee assistance program that includes company paid counseling sessions and legal services. Eligibility for benefits is governed by applicable plan documents and policies.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact [e-mail] for assistance with an accommodation. Kindly specify Job Requisition Number / Job Title and Location in response.