Contracts Coordinator

K&L Microwave LLC; Northwood (MD); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

401(k) plan with employer contribution

Medical, dental, vision

Paid time off and holidays

Job summary

Dover is seeking a Contract Coordinator to ensure accurate data entry for MPG contracts, create quote headers in CRM, and manage customer portals and order processing. The role supports contract administration across ERP systems and maintains compliance with regulations.

Responsibilities include screening for visual compliance, handling invoices and order confirmations, and assisting with end-of-month close while coordinating with Contract Administrators and Specialists.

Qualifications

• High School Diploma or GED with 2–4 years of direct customer service experience.
• Strong verbal and written communication and detail orientation.
• Knowledge of FAR, DFARS, and EFARS and ability to interpret contracts.
• Experience in government contractor manufacturing and contract compliance.

Responsibilities

• Create Quote Headers in CRM System and manage data entry for quotes.
• Perform Visual Compliance Screening and order entry across ERP systems.
• Manage Customer Portal activities including quotations and PO processing.
• Prepare invoices, order confirmations, and proforma invoices; support credits/adjustments.

Skills

Verbal and Written communication

Attention to detail

Microsoft Office

Contract compliance

Problem solving

Interpersonal skills

Data entry

Contract interpretation

FAR/DFARS/EFARS knowledge

CRM System

Education

High School Diploma or GED

Tools

CRM System

Job description

Connecting and Protecting People, Microwave Products Group (MPG) is a leading global provider of mission-critical engineered electronic components and subsystems comprised of five business units in six manufacturing locations. Our brand names are recognized globally including: BSC Filters, York, UK; Criteria Labs, Austin, TX; Dow-Key Microwave, Ventura, CA; Pole/Zero, West Chester, OH; Espy, Austin, TX; and K&L Microwave, Salisbury, Maryland and Dominican Republic. Our expertise is the design and manufacture of communications-based specialty products – engineered components and subsystems – for demanding military, space, commercial aerospace/industrial, and telecom infrastructure applications where function and reliability are crucial.

Position Overview

The primary function of this role is to ensure data entry for MPG Contracts is accurate and complete. This role allows for creating, managing, and enforcing contracts, agreements, and regulations between customers and MPG. While ensuring all parties involved comply with legal requirements and contractual obligations.

Essential Duties and Responsibilities

• Contract Coordinator Functions – Level 1 Create Quote Headers in CRM System.
• Visual Compliance Screening.
• Order Entry in All ERP Systems for MPG.
• Customer Portal Management – Specific to Customer Quotation Download for Creation of Quote and Downloading and Accepting Purchase Orders.
• Data Management.
• Order Documentation – Order Confirmations.
• Return Material Authorizations Repair Orders.
• Support Contract Administrator and Contract Specialist with Data Entry Requirements.
• New Customer Set Up.
• Invoices – Sending and Uploading as Required.
• Contract Review Weekly Meetings.
• End of Month Support Coverage required until Shipping is Complete for the evening.
• Purchase Requisitions for Special Requirements.
• Creation of Proforma Invoices.
• Contract Coordinator Functions – Level 2 Create Quote Headers in CRM System.
• Visual Compliance Screening.
• Order Entry in All ERP Systems for MPG.
• Customer Portal Management – Specific to Customer Quotation Download for Creation of Quote and Downloading and Accepting Purchase Orders.
• Data Management.
• Order Documentation – Order Confirmations.
• International Transactions – Specifically Order Entry, Know Your Customer Forms, and Export Compliance Packets.
• Return Material Authorizations Repair Orders.
• Support Contract Administrator and Contract Specialist with Data Entry Requirements.
• New Customer Set Up.
• Invoices – Sending and Uploading as Required.
• Creation of Proforma Invoices.
• Credits and Adjustments.
• Contract Review Weekly Meetings.
• Purchase Requisitions for Special Requirements.
• MPG Intercompany Orders.
• End of Month Support Coverage required until Shipping is Complete for the evening.
• Experience of 5+ Years.

Qualifications Summary

• High School Diploma or GED 2-4 years’ direct customer service experience.
• Verbal and Written communication skills as well as detailed oriented.
• Must meet the knowledge, skills, and abilities above.
• Experience in planning, directing, coordinating, and administering to obtain contract compliance with the federal acquisition regulatory supplements and objectives.
• Experience in government contactor manufacturing.
• Ability to read, analyze and interpret contracts, technical procedures, and/or governmental Ability to write reports, spreadsheets, etc.
• Ability to communicate clearly and effectively.
• Knowledge, Skills and Abilities: Must have knowledge of the Federal Acquisition Regulations (FAR), Defense FAR Supplement (DFARS), and Engineer FAR Supplement (EFARS).
• Must have strong attention to detail.
• Must be able to analyze and solve complex problems.
• Must have excellent interpersonal and communication skills.
• Must have expertise in Microsoft Office Suite products.
• Must have the ability to plan and manage multiple projects at once.

Pay Range: USD 19 - 22 Hourly This position is eligible to earn a discretionary bonus based on performance metrics and other criteria outlined in our applicable bonus plan.

Benefits

• A 401(K) Savings Plan With Employer Contributions
• Medical, Dental And Vision Insurance
• Wellness Programs
• Health Savings Account, Health Care And Dependent Care Flexible Spending Accounts
• Company Paid Short-Term Disability And Long-Term Disability
• Company Paid Employee Basic Life And Ad&D Insurance
• Supplemental Employee And Dependent Life Insurance
• Optional Accident, Hospital Indemnity And Critical Illness Insurance
• Adoption, Surrogacy, And Fertility Benefits And Assistance
• Commuter Benefits
• Parental, Military, Jury Duty, And Bereavement Leaves Of Absence
• Paid Time Off, Including Up To 10 Paid Holidays Per Calendar Year Based Off Schedule, Paid Vacation Days, 40 Paid Sick Leave Hours Annually Or As Provided Under State And Local Paid Sick Leave Laws, Tuition Assistance
• Business Travel Services
• Employee Discounts
• An Employee Assistance Program That Includes Company Paid Counseling Sessions And Legal Services

Eligibility For Benefits Is Governed By Applicable Plan Documents And Policies.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

We Are Dover Dover is a diversified global manufacturer and solutions provider. We deliver innovative equipment and components, consumable supplies, aftermarket parts, software and digital solutions, and support services through five operating segments: Engineered Products, Clean Energy & Fueling, Imaging & Identification, Pumps & Process Solutions and Climate & Sustainability Technologies. Dover combines global scale with operational agility to lead the markets we serve. Recognized for our entrepreneurial approach, our team takes an ownership mindset, collaborating with customers to redefine what's possible.