Contracts Coordinator - Legal Admin & Lifecycle Expert

Presbyterian Healthcare Services; United States; Remote; USD 27,000 - 44,000; Full time

Benefits offered by this job

Wellness program

Comprehensive benefits package

Job summary

Presbyterian Healthcare Services is seeking a Contracts Coordinator to support the contracting process from the Presbyterian legal department. This in-person role requires handling confidential information and working with attorneys and executives, ensuring accuracy and timely reporting.

The incumbent will administer the contract lifecycle system, triage communications, and coordinate documents for signatures.

Qualifications

• High School Diploma or GED, some college preferred.
• 5 years experience in legal administrative or paralegal work at a legal office.
• Must be proficient in Microsoft Office; ability to compile reports, graphs, letters, memos, meeting minutes other related legal documents.
• Requires excellent organizational and interpersonal skills.
• Ability to deal with all levels of staff and management within the organization as well as the public under sometimes stressful conditions.

Responsibilities

• Triage phone calls and other communications to provide appropriate guidance and further direction to callers, including redirection to other PHS departments such as Risk, Patient Complaints, Media, or PHS Legal counsel.
• Coordinates contract administration for the Presbyterian legal department.
• Serves as administrator for contract lifecycle management system and the generation of reports as needed
• Must be able to understand legal documents and terminology such as parties to a contract, and basic contract terms at a high level.
• Expected to successfully communicate with department attorneys and carry out attorney direction on contracting.
• Coordinate contract documents through appropriate signature authority and to the vendor for execution for contracts assigned to Legal Department.
• Data entry and file management of all Legal Department contracts into the Contract lifecycle management System.
• Coordinate, with Supply Chain personnel, the operations of Contract lifecycle management System including trouble shooting problems reported by PHS staff, opening contract files, loading/updating contract related documents and archiving workflows/contract files as needed.
• Develop and maintain positive and external customer relationships by coordinating with other departments or function areas to resolve customer problems when necessary. Ensure quality, integrity and timeliness of the departmental reports.
• Continuously identify methods for automating office processes and improving department efficiency. Provide administrative support as needed to PHS General Counsel and Legal Team.
• Assist with other legal department needs as necessary.
• Work rapidly and accurately under pressure with attention to detail.
• Establish and maintain effective communications and presentation skills for all levels of the company, employees, patient and families, physicians, attorneys, insurance professionals, and people in all aspects of the community and business affiliations.

Skills

Legal administrative experience

Organizational skills

Interpersonal skills

Communication

Education

High School Diploma or GED

Some college

Tools

Microsoft Office

Job description

Presbyterian Healthcare Services is seeking a Contracts Coordinator to support the contracting process from the Presbyterian legal department. This in-person role requires handling confidential information and working with attorneys and executives, ensuring accuracy and timely reporting.

The incumbent will administer the contract lifecycle system, triage communications, and coordinate documents for signatures.