Contracts Coordinator — Construction & Compliance

Teichert, Inc.; Sacramento (CA); On-site; USD 39,000 - 55,000; Full time

Job summary

Teichert, Inc. is seeking a Contracts Assistant to support contracting operations, coordinate workflows, and maintain compliant records across subcontracts, service orders, and insurance certificates.

Ideal candidates have 1–3 years in an office/clerical role, familiarity with subcontracts, purchase orders, DocuSign, and MS Office. Associate degree or equivalent is required, with CCMA desirable.

Qualifications

• Associate's degree or equivalent combination of technical training and related experience.
• Certified Contract Management Associate (CCMA) from NCMA certification or ability to obtain one desirable.
• 1-3 years of experience in an office/clerical role; construction industry preferred.

Responsibilities

• Prepare and issue subcontracts, service orders, professional service agreements, and purchase orders.
• Coordinate electronic document distribution and execution workflows through DocuSign.
• Monitor, track, and prioritize incoming agreement requests for timely processing.
• Collect and maintain compliance documentation from subcontractors for new and existing agreements.
• Generate insurance expiration notifications to subcontractors with expiring or expired certificates.
• Follow up on insurance expiration notices to secure renewals.
• Research, obtain, and update subcontractor licensing information and DIR registration numbers.
• Review and process bond premium invoices for accuracy and approval.
• Collaborate with Cost team to identify and resolve compliance-related issues affecting payments.
• Maintain organized departmental records and filing systems.

Skills

Office administration

DocuSign

MS 365

Attention to detail

Education

Associate's degree

CCMA certification desirable

Tools

DocuSign

Microsoft Office

Job description

Teichert, Inc. is seeking a Contracts Assistant to support contracting operations, coordinate workflows, and maintain compliant records across subcontracts, service orders, and insurance certificates.

Ideal candidates have 1–3 years in an office/clerical role, familiarity with subcontracts, purchase orders, DocuSign, and MS Office. Associate degree or equivalent is required, with CCMA desirable.