Contracts Coordinator

Dynamic Systems, Inc.; Austin (TX); Presencial; USD 55.000 - 80.000; Jornada completa

Descripción de la vacante

Dynamic Systems, Inc. is seeking a contract administrator to coordinate downstream subcontracts, work authorizations, and purchase orders. The role interfaces with Legal, Risk Management and project teams to ensure timely execution and accurate documentation.

Responsibilities include maintaining contract trackers, drafting summaries, filing lien notices, and producing regular reports. A strong emphasis is placed on attention to detail, clear written/verbal communication, and ability to multitask

Formación

• Associates degree or higher preferred (contracts)
• 2–10 years experience in a support role with construction industry experience
• Solid understanding of construction contract terminology and concepts
• Attention to detail and ability to identify errors and inconsistencies
• Strong verbal and written communication and ability to convey complex information clearly
• Ability to communicate effectively both internally and externally
• Ability to prioritize multiple projects and multitask with strong organizational skills
• Critical reasoning, good work ethic and flexibility
• Proactive and self-motivated with ability to take direction

Responsabilidades

• Coordinate downstream DS I Service & Construction Subcontracts, Work Authorizations, and Purchase Orders with exhibits and amendments to ensure timely flow via DocuSign
• Oversee and coordinate with Legal/Risk Management on upstream customer contracts including redlines and drafting summaries
• Maintain upstream contract tracker and coordinate status updates with LRM
• Collaborate with LRM on contract requirements
• Assist legal in drafting and filing lien and bond notices
• Operate effectively in a team-based, collaborative environment
• Work cross-functionally with Accounting, Project Management, Risk Management, and Legal on contract/subcontract/PO management
• Produce and publish reports as required
• Perform special projects and other assignments related to contract administration

Conocimientos

Attention to detail

Verbal & written communication

Multitasking

Team collaboration

Proactive & self-motivated

Priority management

Educación

Associates degree or higher (related to contracts)

Herramientas

MS Word

MS Excel

SharePoint

Descripción del empleo

Responsibilities

• CoordinationofalldownstreamDSIService&ConstructionSubcontracts,WorkAuthorizations,andPurchaseOrders,includingassociatedexhibits,andamendments(Subcontractdocuments)toensuretimelyflowthroughdocumentexecutionviaDocuSign.
• GeneraloversightandcoordinationwithLegal/RiskManagement(LRM)ofupstreamcustomercontracts,incorporatingpreviousredlines,anddraftingsummariestoensuretimelyflowthroughcontractexecutionwithprojectmanagementteams.
• MaintainupstreamcontracttrackerandcoordinatestatusupdateswithLRM.
• WorkcloselywithLRMregardingcontractrequirements.
• Assistlegalindraftingandfilingoflienandbondclaimnotices.
• Comfortableoperatinginateam–oriented,collaborativeworkenvironment.
• Workcrossfunctionallywithinternalteams,includingAccounting,ProjectManagement,RiskManagement,andLegalregardingContract/Subcontract/PurchaseOrdermanagement.
• Produceandpublishreportsasrequired.
• Performspecialprojectsandotherassignmentsasrequestedrelatedtocontractadministration.

Preferred Qualifications

• Associatesdegreeorhigherpreferred(relatedtocontracts)
• 2to10yearsofexperienceinasupportrolewithconstructionindustryexperience
• AdvancedMSWordandMSExcel
• ExperiencewithSharepoint
• Solidunderstandingofconstructioncontractterminologyandconcepts
• Attentiontodetailandabilitytoidentifyerrorsandinconsistencies
• Strongverbalandwrittenskills,andabilitytoconveycomplexinformationinawaythatotherscanreadilyfollow
• Abilitytocommunicateeffectivelybothinternallyandexternally
• Abilitytoprioritizemultipleprojects,strongmulti-taskingandorganizationalskills
• Criticalreasoning,goodworkethicsandflexibility
• Proactiveandself-motivatedwithabilitytotakedirection