Construction Subcontracts Coordinator

Insight Global; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Insight Global is seeking an experienced Subcontract Administrator in Austin to manage subcontract and purchase order workflows, review SOWs, and coordinate contract requirements. The role supports Legal, Risk, Accounting, and Project Management teams to ensure accurate documentation and compliance.

Responsibilities include processing authorizations, amendments, and exhibits; maintaining files; and delivering process training.

Qualifications

• Commercial construction industry experience.
• Experience reviewing subcontracts, project SOWs, work authorizations, and/or purchase orders.
• Understanding of contract terminology and defined terms.
• Proficiency with Microsoft Word, including Track Changes and redlining.
• Strong attention to detail and ability to identify discrepancies.
• Ability to prioritize and manage a high volume of assignments.
• Excellent written and verbal communication skills.
• Self-motivated with the ability to work independently and with minimal supervision.

Responsibilities

• Coordinate downstream service and construction subcontracts.
• Process work authorizations, purchase orders, exhibits, and amendments.
• Review project Statements of Work (SOWs) and subcontract documents.
• Route documents through execution using DocuSign.
• Partner with Legal and Risk teams to incorporate upstream contract flow-down requirements.
• Coordinate insurance requirements and project-specific certificates.
• Maintain subcontract and purchase order files and folders.
• Review weekly subcontractor noncompliance reports and resolve discrepancies.
• Assist Project Managers and Accounting with subcontract closeouts and audits.
• Deliver subcontract and purchase order process training.
• Produce reports and support special projects.
• Collaborate cross-functionally with Accounting, Project Management, Risk, and Legal teams.

Skills

Commercial construction experience

Subcontract/SOW/work authorization PO

Contract terminology

Word with Track Changes

Discrepancy identification

Prioritization of high volume

Written and verbal communication

Independence / self-motivation

Education

Associate degree or higher

Tools

Microsoft Word (Track Changes)

DocuSign

BuildOps

Job description

• Coordinate downstream service and construction subcontracts.
• Process work authorizations, purchase orders, exhibits, and amendments.
• Review project Statements of Work (SOWs) and subcontract documents.
• Route documents through execution using DocuSign.
• Partner with Legal and Risk teams to incorporate upstream contract flow-down requirements.
• Coordinate insurance requirements and project-specific certificates.
• Maintain subcontract and purchase order files and folders.
• Review weekly subcontractor noncompliance reports and resolve discrepancies.
• Assist Project Managers and Accounting with subcontract closeouts and audits.
• Deliver subcontract and purchase order process training.
• Produce reports and support special projects.
• Collaborate cross-functionally with Accounting, Project Management, Risk, and Legal teams.

Required Skills & Experience

• Commercial construction industry experience.
• Experience reviewing subcontracts, project SOWs, work authorizations, and/or purchase orders.
• Understanding of contract terminology and defined terms.
• Proficiency with Microsoft Word, including Track Changes and redlining.
• Strong attention to detail and ability to identify discrepancies.
• Ability to prioritize and manage a high volume of assignments.
• Excellent written and verbal communication skills.
• Self-motivated with the ability to work independently and with minimal supervision.

Nice-to-Have Skills & Experience

• BuildOps and/or DocuSign experience.
• Insurance compliance experience.
• Understanding of commercial insurance terminology.
• Associate degree or higher.
• Background as a Project Coordinator, Project Administrator, or in Project Management.