Contracts Administrator / Document Control Specialist

LAMP; Liberty (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

LAMP in Texas seeks a Contracts Administrator and Document Controller to own contracts, change orders, submittals, and the single controlled document repository so that no one builds from a superseded drawing and no claim is lost for want of a record.

You will administer contractor and vendor agreements, log and track submittals, RFIs, and technical queries, and maintain the control system so current revisions are in the field.

Qualifications

• Five or more years of contracts administration or document control on capital projects.
• Strong command of a document control platform such as Procore, Aconex, SharePoint or equivalent.
• Precise written communication and unusually strong attention to detail.
• Comfort holding contractors to contractual notice periods.

Responsibilities

• Administer contractor and vendor agreements, including scope, insurance certificates, lien waivers, retainage and payment applications.
• Log, route, track and close submittals, requests for information, and technical queries against committed response dates.
• Operate the controlled document system so that only current revision drawings and specifications are in the field, and superseded copies are removed.
• Prepare and track change orders, back charges and claim notices within contractual time limits.
• Maintain the government and regulatory submittal register, including transmittal records and approval status.
• Assemble and issue the project record set, including as builts, operation and maintenance manuals, warranties and spare parts lists.
• Support procurement with purchase order administration, expediting and delivery tracking.

Skills

Contracts administration

Document control

Attention to detail

Written communication

Contract notice periods

Tools

Procore

Aconex

SharePoint

Job description

Position Purpose

Keeps the paper straight. Owns contracts, change orders, submittals and the single controlled document repository so that no one builds from a superseded drawing and no claim is lost for want of a record.

Key Responsibilities

• Administer contractor and vendor agreements, including scope, insurance certificates, lien waivers, retainage and payment applications.


• Log, route, track and close submittals, requests for information, and technical queries against committed response dates.


• Operate the controlled document system so that only current revision drawings and specifications are in the field, and superseded copies are removed.


• Prepare and track change orders, back charges and claim notices within contractual time limits.


• Maintain the government and regulatory submittal register, including transmittal records and approval status.


• Assemble and issue the project record set, including as builts, operation and maintenance manuals, warranties and spare parts lists.


• Support procurement with purchase order administration, expediting and delivery tracking.

Required Qualifications

• Five or more years of contracts administration or document control on capital projects.


• Strong command of a document control platform such as Procore, Aconex, SharePoint or equivalent.


• Precise written communication and unusually strong attention to detail.


• Comfort holding contractors to contractual notice periods.

Preferred Qualifications

• Experience with federal or state contract reporting requirements.


• Notary commission.