Subcontracts Administrator

Dynamic Systems, Inc.; Austin (TX); Presencial; USD 70.000 - 95.000; Jornada completa

Descripción de la vacante

Dynamic Systems, Inc. seeks a detail-oriented Contract Administrator to coordinate downstream service and construction subcontracts, work authorizations, and purchase orders (POs) and amendments to ensure timely execution via DocuSign.

Collaborating with Legal/Risk Management, you will maintain contract folders, manage amendments, and support project teams including accounting, risk, and project management to ensure compliance and accurate closings.

Formación

• Excellent judgment and critical thinking abilities.
• Self-motivated and proactive.
• Strong work ethic and reliability.
• Strong written and oral communication skills; able to convey complex information clearly.
• Solid organizational skills and attention to detail.
• Ability to prioritize and manage multiple projects simultaneously.
• Able to absorb and retain guidance from internal teams.
• Comfortable working in a team-oriented environment.
• Adaptable to changing internal needs.

Responsabilidades

• Coordinate all downstream DSI Service & Construction Subcontracts, Work Authorizations, and Purchase Orders, including amendments to ensure timely execution via DocuSign.
• Coordinate with Legal/Risk Management to incorporate upstream flowdowns and insurance.
• Maintain subcontract/PO amendments and folders; create project-specific certificates.
• Assist project managers and accounting in closings and contract audits.
• Produce and publish reports as required.
• Work cross-functionally with accounting, project management, risk management, and legal on contracts/subcontracts/PO management.
• Perform special projects and other assignments as requested by internal teams.

Conocimientos

Judgment

Self-motivation

Work ethic

Communication skills

Organizational skills

Attention to detail

Multitasking

Absorb guidance

Team player

Adaptability

MS Word

MS Excel

Educación

Associate’s degree or higher

Herramientas

DocuSign

Vista Viewpoint

BuildOps

Descripción del empleo

Responsibilities:

• CoordinationofalldownstreamDSIService&ConstructionSubcontracts,WorkAuthorizations,andPurchaseOrders(PO),includingassociatedexhibits,andamendments(Subcontractdocuments)toensuretimelyflowthroughdocumentexecutionviaDocuSign.
• CoordinationwithLegal/RiskManagement(LRM)toincorporateupstreamcustomercontractflowdownsandinsurance.
• CoordinatewithLegal/RiskonSubcontract/POAmendmentsandmaintainfolders.
• Crosstrainonsubcontractorinsurancecompliance.
• ProjectManagementSubcontract/POProcesstraining.
• Reviewweeklysubcontractornon-complianceandcleardiscrepancies.
• CreateProjectspecificinsurancecertificates.
• AssistPMsandaccountinginclosingsubcontractsandconductingcontractaudits.
• Produceandpublishreportsasrequired.
• Workcrossfunctionallywithinternalteams,includingAccounting,ProjectManagement,RiskManagement,andLegalregardingContract/Subcontract/PurchaseOrdermanagement
• Performspecialprojectsandotherassignmentsasrequestedbyinternalteams

RequiredSkillsandQualifications:

• Excellentjudgmentandcriticalthinkingability
• Self-motivated
• Strongworkethic
• Strongwrittenandoralcommunicationskillswith abilitytoconveycomplexinformationinawaythatothers,bothinternalandexternal,canreadilyfollow
• Strongorganizationskills
• Highlevelofattentiontodetail,includinga abilitytoidentifyerrorsandinconsistencies
• Abilitytoprioritizeandmanagemultipleprojectssimultaneouslytocompletetasksaccurately,onschedule,andwithminimalsupervision
• Abilitytoreadilyabsorbandretainguidanceanddirectionfrominternalteams
• Comfortableoperatinginateam–orientedworkenvironment
• Adaptabletochangingneedsofinternalteams
• IntermediatelevelMSWordandMSExcelexperience

AdvantageousSkillsandQualifications:

• FamiliaritywithVistaViewpoint,BuildOpsandDocuSignsoftware
• Previousconstructionindustryexperience
• Previouscontractadministrationexperience
• Previousinsurancecomplianceexperiencewithunderstandingofcommercialinsuranceterminologyandconcepts
• Associate’sdegreeorhigher
• Desiresopportunitytoexpandlevelofsupportprovidedtointernalteams