Contracts & Compliance Specialist

Kleinfelder; San Diego (CA); On-site; USD 34,000 - 58,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k)

Paid holidays

Job summary

Kleinfelder is seeking a Contracts Specialist for Southern California offices, including San Diego, Riverside, and Los Angeles. The role focuses on contract administration, subcontract management, compliance, and client support.

Key tasks include reviewing contracts, coordinating with legal and risk teams, onboarding subcontractors, and maintaining COIs and project documentation. You will ensure timely approvals and maintain audit-ready records across multiple offices.

Qualifications

• 3-5 years of experience in contract administration, document control, or subcontract management.
• Experience reviewing contracts, managing subcontractors, and tracking compliance documentation.
• Familiarity with Certificates of Insurance, contract risk management, and regulatory requirements.
• Strong organizational skills with exceptional attention to detail and accuracy.

Responsibilities

• Review, analyze, and administer client contracts, subcontracts, amendments, POs and related agreements.
• Coordinate contract reviews and approvals with legal, risk management, finance, and operations.
• Manage subcontractor onboarding, contract execution, and ongoing administration.
• Review COIs, licenses, and other compliance documentation required by clients.
• Maintain contract files and records in contract management systems.
• Facilitate contract workflow and approvals across multiple interfaces, including senior management.
• Monitor obligations, insurance requirements, deliverables, and renewal deadlines for compliance.
• Support project managers with document control and project documentation.
• Prepare and transmit time-sensitive contract, proposal, and compliance documents.
• Serve as a point of contact for clients, subcontractors, and internal stakeholders.
• Assist with audits by providing supporting documentation and audit-ready records.
• Communicate risks, compliance issues, and status updates to teams and leadership.

Skills

Contract administration

Document control

Subcontract management

Regulatory compliance

Client support

Education

Bachelor's degree in Business Administration, Contract Management, Legal Studies, or related field

Job description

Kleinfelder is seeking a Contracts Specialist for Southern California offices, including San Diego, Riverside, and Los Angeles. The role focuses on contract administration, subcontract management, compliance, and client support.

Key tasks include reviewing contracts, coordinating with legal and risk teams, onboarding subcontractors, and maintaining COIs and project documentation. You will ensure timely approvals and maintain audit-ready records across multiple offices.