Contracts Specialist

Kleinfelder; San Diego (CA); On-site; USD 34,000 - 58,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k)

Paid holidays

Job summary

Kleinfelder is seeking a Contracts Specialist for Southern California offices, including San Diego, Riverside, and Los Angeles. The role focuses on contract administration, subcontract management, compliance, and client support.

Key tasks include reviewing contracts, coordinating with legal and risk teams, onboarding subcontractors, and maintaining COIs and project documentation. You will ensure timely approvals and maintain audit-ready records across multiple offices.

Qualifications

• 3-5 years of experience in contract administration, document control, or subcontract management.
• Experience reviewing contracts, managing subcontractors, and tracking compliance documentation.
• Familiarity with Certificates of Insurance, contract risk management, and regulatory requirements.
• Strong organizational skills with exceptional attention to detail and accuracy.

Responsibilities

• Review, analyze, and administer client contracts, subcontracts, amendments, POs and related agreements.
• Coordinate contract reviews and approvals with legal, risk management, finance, and operations.
• Manage subcontractor onboarding, contract execution, and ongoing administration.
• Review COIs, licenses, and other compliance documentation required by clients.
• Maintain contract files and records in contract management systems.
• Facilitate contract workflow and approvals across multiple interfaces, including senior management.
• Monitor obligations, insurance requirements, deliverables, and renewal deadlines for compliance.
• Support project managers with document control and project documentation.
• Prepare and transmit time-sensitive contract, proposal, and compliance documents.
• Serve as a point of contact for clients, subcontractors, and internal stakeholders.
• Assist with audits by providing supporting documentation and audit-ready records.
• Communicate risks, compliance issues, and status updates to teams and leadership.

Skills

Contract administration

Document control

Subcontract management

Regulatory compliance

Client support

Education

Bachelor's degree in Business Administration, Contract Management, Legal Studies, or related field

Job description

Job Description

Take Your Career to the Next Level

Kleinfelder, a Forbes' Top Employer for Engineers in North America, is committed to a people-first culture, technical excellence, and creating opportunities where employees can thrive!

Step Into Your New Role

Do you have a passion for contract administration, subcontractor management, compliance, and client support? Our Kleinfelder Southern California Area is looking to add a Contracts Specialist to the area. This position can sit in any of our Southern California office (IE: San Diego, Riverside, Los Angeles, Cerritos, Laguna Hills, Ontario). Our Contracts Specialists play a critical role in supporting project delivery by managing contract documentation, coordinating with legal teams, ensuring compliance with client requirements, and maintaining effective communication with internal and external stakeholders. This position requires exceptional attention to detail, organizational skills, and the ability to build strong working relationships across all levels of the organization.

Key Responsibilities

• Review, analyze, and administer client contracts, subcontracts, amendments, purchase orders, and related agreements.
• Coordinate contract reviews and approvals with legal, risk management, finance, and operations teams.
• Manage subcontractor onboarding, contract execution, and ongoing subcontract administration.
• Review and track Certificates of Insurance (COIs), business licenses, and other compliance documentation required by clients and contracts.
• Maintain accurate contract files, subcontract records, and documentation within contract management systems.
• Facilitate contract workflow and approvals through multiple organizational interfaces, including legal and executive management.
• Monitor contract obligations, insurance requirements, key deliverables, and renewal deadlines to ensure compliance.
• Support Project Managers by implementing document control processes and maintaining project documentation.
• Prepare and transmit time-sensitive contract, proposal, compliance, and project documentation.
• Serve as a point of contact for clients, subcontractors, and internal stakeholders regarding contract status, compliance requirements, and documentation requests.
• Assist with audits and contract reviews by providing supporting documentation and maintaining audit-ready records.
• Communicate contract risks, compliance issues, and status updates to project teams, senior management, and executive leadership.

Qualifications

• Bachelor's degree in Business Administration, Contract Management, Legal Studies, or a related field preferred.
• 3-5 years of experience in contract administration, document control, subcontract management, or a related role.
• Experience reviewing contracts, managing subcontractors, and tracking compliance documentation.
• Familiarity with Certificates of Insurance, contract risk management, and regulatory compliance requirements.
• Strong organizational skills with exceptional attention to detail and accuracy.

Following an offer, candidates will be required to satisfactorily complete employment reference checks, verification of professional licensure and/or educational credentials, a motor vehicle report (MVR), and a comprehensive background check.

Move Forward with Kleinfelder: Kleinfelder and its’ subsidiaries and affiliates, has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 110 offices in the US, Canada, and Australia.Connecting great people to the best work is our purpose – together, we deliver.

Progress with an Employer that Values You

Kleinfelder, and its’ subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:

Benefits:Kleinfelder, and its’ subsidiaries and affiliates, offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays.The expected salary range for the position is displayed in accordance with the California Pay Transparency Law. Final agreed upon compensation is based upon individual qualifications and experience. Hourly Range:$25.32 - $42.26.

Career Development:We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Equal Opportunity:Kleinfelder, and its’ subsidiaries and affiliates, is an Equal Opportunity Employer – Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)