Contracts Specialist

Kleinfelder; Los Angeles (CA); On-site; USD 34,000 - 58,000; Full time

Benefits offered by this job

medical

dental

vision

life insurance

401(k) plan

paid holidays

Job summary

Kleinfelder in Southern California is seeking a Contracts Specialist to manage contract documentation, coordinate with legal teams, and ensure client requirements are met across multiple offices in Southern California.

The role emphasizes attention to detail, organizational skills, and strong communication with clients, subcontractors, and internal teams to keep projects compliant and on schedule. This position may sit in San Diego, Riverside, Los Angeles, or other Southern California offices.

Qualifications

• Experience in contract management and administration.
• Ability to review contracts and manage subcontractor documentation.
• Familiarity with Certificates of Insurance, contract risk management, and regulatory compliance requirements.
• Strong organizational skills and accuracy.
• Experience with contract management systems.

Responsibilities

• Review, analyze, and administer client contracts, subcontracts, amendments, purchase orders, and related agreements.
• Coordinate contract reviews and approvals with legal, risk management, finance, and operations teams.
• Manage subcontractor onboarding, contract execution, and ongoing subcontract administration.
• Review and track Certificates of Insurance (COIs), business licenses, and other compliance documentation required by clients and contracts.
• Maintain accurate contract files, subcontract records, and documentation within contract management systems.
• Facilitate contract workflow and approvals through multiple organizational interfaces, including legal and executive management.
• Monitor contract obligations, insurance requirements, key deliverables, and renewal deadlines to ensure compliance.
• Support Project Managers by implementing document control processes and maintaining project documentation.
• Prepare and transmit time-sensitive contract, proposal, compliance, and project documentation.
• Serve as a point of contact for clients, subcontractors, and internal stakeholders regarding contract status, compliance requirements, and documentation requests.
• Assist with audits and contract reviews by providing supporting documentation and maintaining audit-ready records.
• Communicate contract risks, compliance issues, and status updates to project teams, senior management, and executive leadership.

Skills

Contract administration

Document control

Subcontract management

Compliance

Attention to detail

Education

Bachelor's degree in Business Administration, Contract Management, Legal Studies, or related field

Job description

About Us

Kleinfelder, a Forbes' Top Employer for Engineers in North America, is committed to a people‑first culture, technical excellence, and creating opportunities where employees can thrive!

Step Into Your New Role

Do you have a passion for contract administration, subcontractor management, compliance, and client support?

Contracts Specialist

Our Kleinfelder Southern California Area is looking to add a Contracts Specialist to the area. This position can sit in any of our Southern California office (IE: San Diego, Riverside, Los Angeles, Cerritos, Laguna Hills, Ontario). Our Contracts Specialists play a critical role in supporting project delivery by managing contract documentation, coordinating with legal teams, ensuring compliance with client requirements, and maintaining effective communication with internal and external stakeholders. This position requires exceptional attention to detail, organizational skills, and the ability to build strong working relationships across all levels of the organization.

Key Responsibilities

• Review, analyze, and administer client contracts, subcontracts, amendments, purchase orders, and related agreements.
• Coordinate contract reviews and approvals with legal, risk management, finance, and operations teams.
• Manage subcontractor onboarding, contract execution, and ongoing subcontract administration.
• Review and track Certificates of Insurance (COIs), business licenses, and other compliance documentation required by clients and contracts.
• Maintain accurate contract files, subcontract records, and documentation within contract management systems.
• Facilitate contract workflow and approvals through multiple organizational interfaces, including legal and executive management.
• Monitor contract obligations, insurance requirements, key deliverables, and renewal deadlines to ensure compliance.
• Support Project Managers by implementing document control processes and maintaining project documentation.
• Prepare and transmit time-sensitive contract, proposal, compliance, and project documentation.
• Serve as a point of contact for clients, subcontractors, and internal stakeholders regarding contract status, compliance requirements, and documentation requests.
• Assist with audits and contract reviews by providing supporting documentation and maintaining audit-ready records.
• Communicate contract risks, compliance issues, and status updates to project teams, senior management, and executive leadership.

Qualifications

• Bachelor's degree in Business Administration, Contract Management, Legal Studies, or a related field preferred.
• 3-5 years of experience in contract administration, document control, subcontract management, or a related role.
• Experience reviewing contracts, managing subcontractors, and tracking compliance documentation.
• Familiarity with Certificates of Insurance, contract risk management, and regulatory compliance requirements.
• Strong organizational skills with exceptional attention to detail and accuracy.

Following an offer, candidates will be required to satisfactorily complete employment reference checks, verification of professional licensure and/or educational credentials, a motor vehicle report (MVR), and a comprehensive background check.

Company Mission

Kleinfelder and its’ subsidiaries and affiliates, has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross‑disciplinary team of bright, curious, and innovative problem‑solvers, we are dedicated to doing the right thing, every day, on every project from over 110 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose – together, we deliver.

Career Development

We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Benefits

• medical
• dental
• vision
• life insurance
• 401(k) plan
• paid holidays

Compensation

Hourly Range:$25.32 - $42.26. The expected salary range for the position is displayed in accordance with the California Pay Transparency Law. Final agreed upon compensation is based upon individual qualifications and experience.

Equal Opportunity

Kleinfelder, and its’ subsidiaries and affiliates, is an Equal Opportunity Employer – Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)