Contracts Specialist: Compliance, Subcontracts & Docs

Kleinfelder; Los Angeles (CA); On-site; USD 34,000 - 58,000; Full time

Benefits offered by this job

medical

dental

vision

life insurance

401(k) plan

paid holidays

Job summary

Kleinfelder in Southern California is seeking a Contracts Specialist to manage contract documentation, coordinate with legal teams, and ensure client requirements are met across multiple offices in Southern California.

The role emphasizes attention to detail, organizational skills, and strong communication with clients, subcontractors, and internal teams to keep projects compliant and on schedule. This position may sit in San Diego, Riverside, Los Angeles, or other Southern California offices.

Qualifications

• Experience in contract management and administration.
• Ability to review contracts and manage subcontractor documentation.
• Familiarity with Certificates of Insurance, contract risk management, and regulatory compliance requirements.
• Strong organizational skills and accuracy.
• Experience with contract management systems.

Responsibilities

• Review, analyze, and administer client contracts, subcontracts, amendments, purchase orders, and related agreements.
• Coordinate contract reviews and approvals with legal, risk management, finance, and operations teams.
• Manage subcontractor onboarding, contract execution, and ongoing subcontract administration.
• Review and track Certificates of Insurance (COIs), business licenses, and other compliance documentation required by clients and contracts.
• Maintain accurate contract files, subcontract records, and documentation within contract management systems.
• Facilitate contract workflow and approvals through multiple organizational interfaces, including legal and executive management.
• Monitor contract obligations, insurance requirements, key deliverables, and renewal deadlines to ensure compliance.
• Support Project Managers by implementing document control processes and maintaining project documentation.
• Prepare and transmit time-sensitive contract, proposal, compliance, and project documentation.
• Serve as a point of contact for clients, subcontractors, and internal stakeholders regarding contract status, compliance requirements, and documentation requests.
• Assist with audits and contract reviews by providing supporting documentation and maintaining audit-ready records.
• Communicate contract risks, compliance issues, and status updates to project teams, senior management, and executive leadership.

Skills

Contract administration

Document control

Subcontract management

Compliance

Attention to detail

Education

Bachelor's degree in Business Administration, Contract Management, Legal Studies, or related field

Job description

Kleinfelder in Southern California is seeking a Contracts Specialist to manage contract documentation, coordinate with legal teams, and ensure client requirements are met across multiple offices in Southern California.

The role emphasizes attention to detail, organizational skills, and strong communication with clients, subcontractors, and internal teams to keep projects compliant and on schedule. This position may sit in San Diego, Riverside, Los Angeles, or other Southern California offices.