Project Controls Specialist

Kleinfelder; Los Angeles (CA); Hybrid; USD 70,000 - 90,000; Full time

Job summary

A leading engineering consulting firm is seeking a Project Controls Specialist to join their Southern California team. The role involves supporting project managers with planning, scheduling, cost control, and compliance. Candidates should have 4-8 years of relevant experience and possess strong skills in MS Project and Excel. This position offers a chance to work in a team-oriented environment with an emphasis on professional conduct and problem-solving.

Qualifications

• 4-8 years in planning/scheduling, cost control, and project administration.
• Ability to communicate effectively, orally and in writing.
• Dependable and able to maintain required work schedules.

Responsibilities

• Support execution of project controls processes.
• Create Project Management Plans.
• Implement and execute proper controls for budget and forecasting.

Skills

Self-motivated

Detail-oriented

Effective communication

Team collaboration

MS Project

Excel

Organizational skills

Education

Associates degree in finance, business, or project management

Tools

MS Project

Excel

Word

Outlook

Job description

Overview

Join to apply for the Project Controls Specialist role at Kleinfelder. Kleinfelder is seeking a Project Controls Specialist to join our Southern California team in Los Angeles, Laguna Hills, San Diego, Ontario, Riverside or remotely.

Responsibilities

• Work directly with Project Managers, Program Managers, and Senior Project Control Specialists to support the execution of all project controls processes and systems on large-scale delivery projects from proposal to close-out phases.
• Work with the Project Manager to create Project Management Plans for project team application.
• Assist in the creation of Work Breakdown Structures (WBS), schedules, earned value, and other project documents.
• Provide support for intermediate planning and scheduling for baseline, resources, and progress tracking needs.
• Implement and execute proper controls to proactively support, monitor, and communicate budget, actual status, and forecast costs, labor hours, and quantities for projects. Develop and issue timely cost reports. Prepare and issue cost analysis narratives including recommendations for corrective actions. Prepare earned value-based reports, including earned value curves.
• Assist with preparation of cost proposals in Kleinfelder and Client formats.
• Support Project Managers in contract management/compliance, invoice management, document control, client meetings/coordination, and interaction with AR Collections Specialist team.
• Take the lead in the development and maintenance of periodic status reports to keep management and/or client informed on the project progress.
• Coordinate with Kleinfelder's contract department for initiation and completion of Prime/Sub agreement, Certificate of Insurance, subcontractor task orders, and Kleinfelder Master Service Agreements.
• Implementation and monitoring of project document structure to ensure QA/QC compliance, logical tier creation, and coordination of project files through administrative team. This includes hard copy, electronic, and SharePoint filing.

Requirements

• Self-motivated, minimal supervision, detail oriented professional with 4-8 years in planning/scheduling, cost control, and project administration using MS Project, Excel, Word, and Outlook. Advanced skills in Excel and advanced spreadsheet functions preferred.
• Education: Associates" degree from a two-year college in finance, business, or project management desirable.
• Experience: Ability to communicate effectively, orally and in writing. Demonstrate team collaboration, communication, organization, and self-prioritization skills.
• Must be:
• dependable and keep required work schedules.
• able to work effectively in a team environment and consistently maintain a professional and respectful demeanor/attitude with co-workers, clients, vendors, and regulatory agencies.
• a problem solver with the ability to find resolutions.
• detail oriented with the ability to catch and correct one's own errors, as well as those of others when proofreading.

Equal Opportunity

Kleinfelder is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans. We are committed to diversity, equity, and inclusion.