Contracts Clerk

ManpowerGroup; Warrendale (Allegheny County); On-site; USD 25,000 - 28,000; Full time

Job summary

ManpowerGroup is seeking a Contracts Clerk to join a manufacturing and procurement-focused team in Warrendale, PA. You will handle change orders, customer submittals, and order data across the client’s systems, while coordinating with Sales and Finance to maintain commitments.

The role emphasizes clerical accuracy, clear communication, and the ability to juggle multiple priorities in a fast-paced environment. On-site schedule is Monday–Friday with standard shifts.

Qualifications

• 1 year of office/administrative experience or equivalent education.
• Associate’s degree plus at least 1 year of office/administrative experience.
• ERP experience and intermediate MS Office and MRP/ERP systems are preferred.
• Strong interpersonal, communication, and writing skills for professional customer interactions.
• Analytical and organizational skills with the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Enter revised change orders and maintain customer order data in the client's business system.
• Coordinate the timely preparation, submission, and return of customer submittal documents, including transmittal follow-up.
• Collaborate with customers to ensure timely return of transmittal documents and keep commitments on track.
• Attend internal meetings, track change order fulfillment issues, and communicate order status to Sales and accounting.
• Assist Finance with resolution of invoicing issues related to customer orders, while maintaining accurate data and monitoring milestones.

Skills

Clerical experience

MS Office

Interpersonal skills

Written communication

Multitasking

MRP/ERP systems

Education

Associate degree

Tools

MRP/ERP systems

Job description

Our client, a manufacturing and procurement-focused organization, is seeking a Contracts Clerk to join their team. As a Contracts Clerk, you will be part of the administrative and customer order support function, helping ensure purchase orders, change orders, and customer submittal documents move smoothly and on time. The ideal candidate will bring strong clerical accuracy, clear communication, and the ability to stay organized while supporting multiple priorities in a fast-paced environment.

Job Title: Contracts Clerk

Location: Warrendale, PA

Pay Range: $18-$20 per hour

Shift: Monday thru Friday 8:00-4:30 or 8:30-5:00

What's the Job?

• Enter revised change orders and maintain customer order data in the client's business system.

• Coordinate the timely preparation, submission, and return of customer submittal documents, including transmittal document follow-up.

• Collaborate with customers to achieve the timely return of transmittal documents and keep commitments on track.

• Attend internal meetings, track change order fulfillment issues, and communicate order status to Sales and accounting personnel.

• Assist Finance with resolution of invoicing issues related to customer orders, while maintaining accurate customer commitment data and monitoring key production schedule milestones.

What's Needed?

• Previous clerical experience (minimum of one year of office/administrative experience, or equivalent education and experience).

• Associate’s degree, plus a minimum of one year of office/administrative experience, or equivalent education and experience.

• Preferably ERP experience and intermediate computer skills with an emphasis on MS Office and MRP/ERP systems.

• Strong interpersonal, communication, and writing skills to communicate professionally with customers, partners, and employees.

• Intermediate analytical and problem-solving skills with strong organization, including the ability to manage multiple priorities and adapt to change.

What's in it for me?

• Full-time onsite role with schedule flexibility (8:00-4:30 or 8:30-5:00).

• Opportunity to support division purchase orders and change orders while helping customers meet commitments.

• Work in a structured environment focused on accurate documentation, record retention, and clear internal communication.

• Chance to collaborate cross-functionally with Sales and accounting to keep orders moving.

• Support and development through hands-on administrative and customer order coordination responsibilities.

Upon completion of waiting period associates are eligible for:

• Medical and Prescription Drug Plans

• Dental Plan

• Supplemental Life Insurance

• Short Term Disability Insurance

• 401(k)

About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells.

Manpower® is a global leader in contingent staffing and permanent resourcing, providing companies with strategic and operational flexibility and creating talent at scale. Our specialized recruiting teams assess and guide talent into meaningful, sustainable employment, while our PowerSuite technology enables deeper insight and smarter matching, helping candidates find opportunities that align with their strengths, experience, and career goals.

In this constantly shifting world, our flexible workforce solutions provide companies with the business agility needed to succeed. Manpower is part of the ManpowerGroup® (NYSE: MAN) family of brands, which also includes Experis, Talent Solutions and Jefferson Wells. For more information about Manpower, follow us on LinkedIn, Facebook, X and Instagram.

ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.