Contracts Clerk

The CAR Group (Norm Reeves Dealerships); Irvine (CA); On-site; USD 40,000 - 43,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life insurance

401k matching

Tuition reimbursement

Paid time off

Vehicle/service discounts

Job summary

Norm Reeves Dealerships in Irvine, CA is seeking a Contracts Clerk to review, process, and finalize vehicle sales contracts, ensuring accuracy and lender compliance. You will work closely with sales, finance (F&I), and accounting to structure deals and document them according to dealership policies.

The role emphasizes meticulous review of paperwork, verification of customer and vehicle details, submission to lenders, and maintaining organized contract records while adhering to Truth in Lending

Qualifications

• Experience in automotive finance, contract desk, or dealership accounting.
• Strong understanding of deal structure, funding, and lender requirements.
• High attention to detail with the ability to catch and correct errors proactively.
• Ability to manage multiple deals in a fast-paced, deadline-driven environment.
• Proficiency with dealership systems and contract processing tools.
• Strong communication skills and a collaborative, solutions-oriented mindset.

Responsibilities

• Review all deal paperwork for accuracy, completeness, and compliance with federal, state, and lender regulations.
• Verify customer information, vehicle details, pricing, and financing terms.
• Ensure all required documents (contracts, titles, disclosures, etc.) are properly signed and included.
• Submit contracts to lenders and follow up to ensure timely funding.
• Identify and correct errors in deals before submission.
• Communicate with F&I managers and sales staff to resolve discrepancies.
• Track deal status from submission through funding.
• Maintain organized records of all contracts and deal jackets.
• Ensure compliance with applicable laws, including Truth in Lending, and dealership policies.

Skills

Automotive finance

Contract desk

Dealership accounting

Attention to detail

Deal structuring

Funding knowledge

Lender requirements

Contract processing tools

Communication skills

Team collaboration

Tools

Dealership software

Dealership systems

Contract processing tools

Job description

Location: Irvine, CA (Onsite) | Type: Full Time | Compensation: $29.00 - $31.00

Norm Reeves Dealerships is a nationally-recognized group of privately-owned retail automotive dealerships located in Southern California, Texas, and Florida. With a history dating back to 1963, our group has established a reputation for innovation, integrity, and customer-centric services. We are expanding rapidly and are looking for talented individuals that are eager to grow their careers while the company continues to expand!

The Contracts Clerk is responsible for reviewing, processing, and finalizing vehicle sales contracts to ensure accuracy, compliance. This role works closely with sales, finance (F&I), and accounting teams to ensure all deals are properly structured and documented according to dealership policies and lender requirements.

Core Responsibilities

• Review all deal paperwork for accuracy, completeness, and compliance with federal, state, and lender regulations
• Verify customer information, vehicle details, pricing, and financing terms
• Ensure all required documents (contracts, titles, disclosures, etc.) are properly signed and included
• Submit contracts to lenders and follow up to ensure timely funding
• Identify and correct errors in deals before submission
• Communicate with F&I managers and sales staff to resolve discrepancies
• Track deal status from submission through funding
• Maintain organized records of all contracts and deal jackets
• Ensure compliance with applicable laws, including Truth in Lending, and dealership policies

Basic Requirements

• Experience in automotive finance, contract desk, or dealership accounting
• Strong understanding of deal structure, funding, and lender requirements
• High attention to detail with the ability to catch and correct errors proactively
• Ability to manage multiple deals in a fast-paced, deadline-driven environment
• Proficiency with dealership systems and contract processing tools
• Strong communication skills and a collaborative, solutions-oriented mindset

Benefits & Employee Perks

• Medical, Dental, Vision, and Complimentary Life Insurance
• 401k Matching and FSA
• Tuition Reimbursement
• Paid Time Off (accrues)
• Supplemental Insurance (Hospital, Accident, Critical Illness)
• Discounts on Vehicles, Services, and Parts

Tips For a Successful Application & Interview Process

• Bring Your Best Resume – Upload your most recent version so we can see all you've accomplished
• Transitioning from Another Industry? – A cover letter helps! Use it to highlight transferable skills that make you a great fit
• Dress to Impress – First impressions count. Dress professionally and bring your authentic self
• Rescheduling or Canceling Interviews – Life happens! If you need to reschedule or cancel, let us know ahead of time. No-shows will be noted, so communication is key