Contracts Clerk

Ferrari of Newport Beach; Newport Beach (CA); On-site; USD 57,000 - 77,000; Full time

Benefits offered by this job

Paid Vacation

Healthcare benefits (medical, dental,

life insurance, disability, 401(k)

Job summary

Ferrari of Newport Beach is seeking an ambitious Automotive Contracts Clerk to join our Business Office. The role focuses on reviewing, processing, and posting vehicle sales transactions with accuracy and completeness of deal documentation.

Ideal candidates have at least three years in automotive accounting or contracts, experience in a high-volume dealership, and strong organizational skills. Pay is $32.00/hr with comprehensive benefits and a busy, professional environment.

Qualifications

• High school diploma or GED required.
• Minimum of three (3) years of automotive accounting or Contracts Clerk experience.
• Previous automotive dealership experience is required.
• Experience in a high-volume dealership or business office preferred.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and accuracy.
• Working knowledge of automotive deal processing and dealership compliance requirements.
• Strong communication and problem-solving skills.
• Proficiency with dealership management systems and Microsoft Office applications, including Excel, Word, and Outlook.

Responsibilities

• Post vehicle sales transactions to the accounting system accurately and timely.
• Monitor deal activity to ensure all vehicle sales are properly recorded.
• Review deal jackets for completeness, including down payments, tax forms, product documentation, and all required paperwork.
• Identify and communicate discrepancies to management and the Finance Department promptly.
• Ensure all deals comply with dealership policies, state and federal regulations, and legal requirements.
• Review trade-in documentation for accuracy and prepare payoff checks as needed.
• Verify that all funds have been collected prior to processing.
• Correct posting errors and maintain the accuracy of the general ledger.
• Meet critical month-end and financial reporting deadlines.
• Maintain confidentiality while processing sensitive customer and financial information.
• Keep a clean, organized, and efficient work area.
• Provide exceptional internal and external customer service.
• Communicate professionally and effectively with dealership staff and customers to resolve issues proactively.
• Monitor and respond to emails promptly throughout the workday.
• Cross-train with Business Office team members to ensure seamless departmental coverage.
• Perform additional duties and special projects as assigned by management.

Skills

Organizational skills

Attention to detail

Communication

Problem-solving

Education

High School Diploma or GED

Tools

Excel

Word

Outlook

Job description

FERRARI OF NEWPORT BEACH is seeking an ambitious Automotive Contracts Clerk who shares our passion for excellence to be part of our dynamic team!

Working with Ferrari means working with one of the World's most powerful brands, engineering excellence and innovation at the highest level.

Job Description:

We are seeking a detail-oriented and organized Automotive Contracts Clerk to join our Business Office. In this role, you will be responsible for reviewing, processing, and posting vehicle sales transactions while ensuring the accuracy and completeness of deal documentation. The ideal candidate has prior automotive dealership experience, exceptional organizational skills, and thrives in a fast-paced, high-volume consolidated accounting environment.

Essential Responsibilities:

• Post vehicle sales transactions to the accounting system accurately and timely.
• Monitor deal activity to ensure all vehicle sales are properly recorded.
• Review deal jackets for completeness, including down payments, tax forms, product documentation, and all required paperwork.
• Identify and communicate discrepancies to management and the Finance Department promptly.
• Ensure all deals comply with dealership policies, state and federal regulations, and legal requirements.
• Review trade-in documentation for accuracy and prepare payoff checks as needed.
• Verify that all funds have been collected prior to processing.
• Correct posting errors and maintain the accuracy of the general ledger.
• Meet critical month-end and financial reporting deadlines.
• Maintain confidentiality while processing sensitive customer and financial information.
• Keep a clean, organized, and efficient work area.
• Provide exceptional internal and external customer service.
• Communicate professionally and effectively with dealership staff and customers to resolve issues proactively.
• Monitor and respond to emails promptly throughout the workday.
• Cross-train with Business Office team members to ensure seamless departmental coverage.
• Perform additional duties and special projects as assigned by management.

Skills/Education required to perform the role:

• High school diploma or GED required.
• Previous automotive dealership experience is required.
• Minimum of three (3) years of automotive accounting or Contracts Clerk experience.
• Experience working in a high-volume dealership or business office preferred.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and accuracy.
• Working knowledge of automotive deal processing and dealership compliance requirements.
• Strong communication and problem-solving skills.
• Proficiency with dealership management systems and Microsoft Office applications, including Excel, Word, and Outlook.

Pay:$32.00/hr

In addition to career-long personal development, our associates enjoy a number of benefits, including:

• Paid Vacation
• Healthcare benefits including medical, dental, vision, life insurance, short-term disability, long-term disability, and more
• 401(k) retirement plan

We believe that a diverse, empowering, and energizing work environment is key to unleashing everyone's talent. Unrivaled individual and team performance go hand-in-hand with a quality working life and an emphasis on professional development.

"If you can dream it, you can do it." – Enzo Ferrari