Contracts & Billing Analyst — VMS Pro

Confidential Jobs; Burbank (IL); On-site; USD 42,000 - 64,000; Full time

Job summary

Confidential Jobs in Illinois seeks a Contracts & Billing Administrator to support contract and billing workflows. You will manage documents, review terms, and execute invoices using Navision and other systems.

The role emphasizes accurate data entry, vendor coordination via VMS, and collaboration with internal teams. The ideal candidate will have 1–2 years in contracts & billing, experience with VMS/JDE a plus, strong MS Office skills, and the ability to pass a background check.

Qualifications

• 1–2 years of Contracts & Billing administration experience or equivalent Military/practical experience.
• Experience with Vendor Management Systems (VMS) and/JDE is preferred.
• Proficient in Microsoft Office applications.
• Background check required post-offer accepted.
• Prior experience in foodservice equipment and supplies is desired.

Responsibilities

• Contract Administration: Manage and organize contract documents and records, ensuring accuracy and completeness.
• Review contract terms and conditions, identifying key details and requirements.
• Billing Process Execution: Execute billing processes, including data entry, invoicing, and documentation.
• Ensure invoices are prepared in compliance with contractual terms and client requirements.
• Data Management and Analysis: Maintain and analyze contract and billing data using Navision and other relevant systems.
• Perform data verification, reconciliation, and generate reports.
• Utilize VMS to facilitate the management of vendor contracts, compliance, and performance.
• Collaborate with vendors through the VMS to ensure seamless contract administration.
• Communication and Coordination: Communicate effectively with internal teams and external stakeholders regarding contract and billing matters.
• Collaborate with cross-functional teams to address inquiries and resolve issues.
• Process Improvement: Identify opportunities for process improvements within the Contracts & Billing department.
• Participate in initiatives to enhance overall efficiency and effectiveness.

Skills

Strong organizational and time mgmt

Excellent written and verbal comms

Detail-oriented and accuracy

Analytical mindset

Problem-solving

Adapt to new processes/tech

Tools

Navision

Microsoft Office

JDE / JD Edwards

Job description

Confidential Jobs in Illinois seeks a Contracts & Billing Administrator to support contract and billing workflows. You will manage documents, review terms, and execute invoices using Navision and other systems.

The role emphasizes accurate data entry, vendor coordination via VMS, and collaboration with internal teams. The ideal candidate will have 1–2 years in contracts & billing, experience with VMS/JDE a plus, strong MS Office skills, and the ability to pass a background check.