Billing Specialist

Confidential Jobs; Burbank (IL); On-site; USD 42,000 - 64,000; Full time

Job summary

Confidential Jobs in Illinois seeks a Contracts & Billing Administrator to support contract and billing workflows. You will manage documents, review terms, and execute invoices using Navision and other systems.

The role emphasizes accurate data entry, vendor coordination via VMS, and collaboration with internal teams. The ideal candidate will have 1–2 years in contracts & billing, experience with VMS/JDE a plus, strong MS Office skills, and the ability to pass a background check.

Qualifications

• 1–2 years of Contracts & Billing administration experience or equivalent Military/practical experience.
• Experience with Vendor Management Systems (VMS) and/JDE is preferred.
• Proficient in Microsoft Office applications.
• Background check required post-offer accepted.
• Prior experience in foodservice equipment and supplies is desired.

Responsibilities

• Contract Administration: Manage and organize contract documents and records, ensuring accuracy and completeness.
• Review contract terms and conditions, identifying key details and requirements.
• Billing Process Execution: Execute billing processes, including data entry, invoicing, and documentation.
• Ensure invoices are prepared in compliance with contractual terms and client requirements.
• Data Management and Analysis: Maintain and analyze contract and billing data using Navision and other relevant systems.
• Perform data verification, reconciliation, and generate reports.
• Utilize VMS to facilitate the management of vendor contracts, compliance, and performance.
• Collaborate with vendors through the VMS to ensure seamless contract administration.
• Communication and Coordination: Communicate effectively with internal teams and external stakeholders regarding contract and billing matters.
• Collaborate with cross-functional teams to address inquiries and resolve issues.
• Process Improvement: Identify opportunities for process improvements within the Contracts & Billing department.
• Participate in initiatives to enhance overall efficiency and effectiveness.

Skills

Strong organizational and time mgmt

Excellent written and verbal comms

Detail-oriented and accuracy

Analytical mindset

Problem-solving

Adapt to new processes/tech

Tools

Navision

Microsoft Office

JDE / JD Edwards

Job description

The Contracts & Billing Administrator will play a key role in supporting the efficient execution of contracts and billing processes. Experience with Vendor Management Systems (VMS) and/or JD Edwars is a significant plus for this role. The ideal candidate should possess a strong foundation in contracts and billing procedures, demonstrate excellent organizational skills, and contribute to the overall success of our Contracts & Billing department.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

Contract Administration:

• Manage and organize contract documents and records, ensuring accuracy and completeness.
• Review contract terms and conditions, identifying key details and requirements.

Billing Process Execution:

• Execute billing processes, including data entry, invoicing, and documentation.
• Ensure invoices are prepared in compliance with contractual terms and client requirements.

Data Management and Analysis:

• Maintain and analyze contract and billing data using Navision and other relevant systems.
• Perform data verification, reconciliation, and generate reports as needed.
• Utilize VMS to facilitate the management of vendor contracts, compliance, and performance.
• Collaborate with vendors through the VMS to ensure seamless contract administration.

Communication and Coordination:

• Communicate effectively with internal teams and external stakeholders regarding contract and billing matters.
• Collaborate with cross-functional teams to address inquiries and resolve issues.

Process Improvement:

• Identify opportunities for process improvements within the Contracts & Billing department.
• Participate in initiatives to enhance overall efficiency and effectiveness.

COMPETENCIES:

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Detail-oriented with a commitment to accuracy.
• Ability to work collaboratively in a team environment.
• Analytical mindset with the ability to interpret and analyze contract and billing data.
• Ability to adapt to new processes and technologies.
• Strong problem-solving skills and a proactive approach to addressing challenges.

QUALIFICATIONS & EXPERIENCE:

• 1 – 2 years of relevant experience in Contracts & Billing administration, or equivalent Military or practical experience.
• Experience with Vendor Management Systems (VMS) and/JDE is preferred.
• Proficient in Microsoft Office applications.
• Prior experience in foodservice equipment and supplies desired.
• Ability to successfully pass a background check post offer acceptance.