Contracts and Scheduling Coordinator

Ultimate Staffing Services; Framingham (MA); On-site; USD 75,000 - 95,000; Full time

Job summary

Ultimate Staffing Services seeks a detail-oriented Contracts & Scheduling Coordinator in Framingham, MA. The role supports contract administration and project scheduling across construction projects, ensuring documentation accuracy and timely communications with project teams.

Main duties include subcontract administration, schedule development, and progress reporting to drive successful project execution from preconstruction through completion.

Qualifications

• 4+ years of experience in construction management, scheduling, or project controls.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities across several projects.

Responsibilities

• Assist with preparation, issuance, and execution of subcontract agreements and purchase orders.
• Review subcontract documents for completeness and required exhibits; maintain contract logs.
• Coordinate collection and verification of subcontractor insurance certificates and bonds.
• Maintain electronic contract files and document management systems; support change orders.

Skills

Communication skills

Organization

Multitasking

MS Office proficiency

Tools

Microsoft Office Suite

Excel

Word

Job description

Contracts and Scheduling Coordinator (JN -102026-432247) Framingham, Massachusetts

Salary: USD80000 - USD95000 per year

Contracts & Scheduling Coordinator

Salary: $75,000 - $95,000 per year

Location: Framingham, MA

Employment Type: Full-Time

We are seeking a detail-oriented Contracts & Scheduling Coordinator to support both contract administration and project scheduling functions on construction projects. This role is ideal for a construction professional who enjoys collaborating with project teams, managing critical documentation, and helping drive successful project execution from preconstruction through completion.

The successful candidate will play a key role in supporting contract administration, subcontractor compliance, project scheduling, and overall project controls efforts within a dynamic construction environment.

Key Responsibilities

Contract Administration Support

• Assist with the preparation, issuance, and execution of subcontract agreements and purchase orders.
• Review subcontract documents for completeness and ensure all required exhibits are included.
• Track contract execution status and maintain contract logs.
• Coordinate the collection and verification of subcontractor insurance certificates, bonds, and related documentation.
• Maintain electronic contract files and document management systems.
• Assist with the preparation and distribution of subcontract change orders.
• Support project teams with contract correspondence, notices, and project documentation.

Project Scheduling Support

• Assist in developing baseline project schedules during preconstruction and project startup.
• Support periodic schedule updates through coordination with project teams.
• Generate look-ahead schedules and short-term planning reports.
• Assist in preparing schedule narratives and progress reports.
• Support change management activities, claims, and Time Impact Analyses (TIAs).
• Maintain scheduling records, documentation, and project controls files.

Qualifications

• 4+ years of experience in the construction industry with emphasis on construction management, project engineering, scheduling, or project controls.
• Ability to understand construction documents and develop scopes of work.
• Knowledge of general construction practices and federal government contracting requirements.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and support several projects simultaneously.
• Proficiency in Microsoft Office Suite, particularly Excel and Word.
• Working knowledge of scheduling software is a plus.
• Design-Build project experience is preferred.