Contracts and Budget Manager-Rural Health Transformation Program (RHTP)

Northeastern University; Portland (ME); On-site; USD 68,000 - 96,000; Full time

Job summary

The Roux Institute at Northeastern University is seeking a Contracts and Budget Manager to oversee contracting and financial administration for Maine's Rural Health Transformation Program. You will coordinate sub-awards, vendor contracts, and hospital efficiency fund agreements in partnership with NU's OGC and finance teams, ensuring timely, compliant processing.

Strong Excel and Workday skills, attention to detail, and ability to manage multiple agreements and deadlines in a high-visibility

Qualifications

• Bachelor's degree required; 4–6 years in contract administration, grants/financial administration, or related operations.
• Experience supporting contract or sub-award processes; drafting/routing agreements and tracking approvals.
• Knowledge of sub-award agreements, consultant contracts, invoicing, and basic compliance; university/government/grant-funded environment a plus.

Responsibilities

• Manage sub-award, consultant, and vendor contracts for the Rural Health Transformation Program.
• Track invoicing, payments, and compliance in coordination with Office of General Counsel and NU finance teams.
• Support execution of hospital efficiency fund agreements and related deliverables.

Skills

Contract administration

Grants/financial administration

Documentation and compliance

Communication with stakeholders

Excel proficiency

Workday or similar systems

Independent judgment

Education

Bachelor's degree

Tools

Excel

Workday

Job description

Contracts and Budget Manager - Rural Health Transformation Program (RHTP)

About the Opportunity

The Roux Institute at Northeastern University serves as a Consolidated Partner to the Maine Department of Health and Human Services on Initiative 5 (Sustainable Rural Health Ecosystems) of Maine's Rural Health Transformation Program (RHTP). As part of this role, the Roux Institute is responsible for identifying, subcontracting with, and managing a portfolio of Contracted Vendors, administering pass-through funds, and managingDepartment-approved Hospital Efficiency Funds distributed to a cohort of Maine rural hospitals.

The Contracts and Budget Manager will provide day-to-day contracting and financial administration support across this initiative, working closely with the Northeastern University Office of General Counsel (OGC) and NU finance teams to support execution of sub-award agreements, consultant and vendor contracts, and hospital efficiency fund agreements, and tracking associated compliance and invoicing requirements. This role serves as an important operational link between Roux program leadership, University central offices, and external Contracted Vendors and hospital partners, helping to ensure that contracting and payment processes move efficiently and in compliance with University policy and Department requirements, and State and Federal (CMS) requirements in a complex environment.

This position requires strong financial capabilities, organizational skills, comfort working with contracts, spreadsheets and government documentation, and the ability to track multiple agreements and deadlines simultaneously across a fast-moving, high-visibility state initiative.

Minimum Qualifications

• Bachelor's degree required, preferably in business administration, public administration, finance, or a related field, and 4-6 years of relevant experience in contract administration, grants/financial administration, or a similar operations role.
• Experience supporting contract or sub-award processes (e.g., drafting/routing agreements, tracking approvals, coordinating with legal/finance offices) or previous roles in grant administration strongly preferred.
• Knowledge of sub-award agreements, consultant contracts, invoicing, and basic compliance requirements (e.g., insurance certificates, W-9s, scopes of work); experience in a university, government, or grant-funded environment is a plus.
• Strong attention to detail and comfort managing sensitive financial and contractual information with discretion.
• Excellent organizational and time-management skills; ability to track a high volume of agreements, deliverables, and deadlines across multiple vendors and hospitals.
• Strong written and verbal communication skills, with the ability to liaise professionally and effectively with University offices (Office of General Counsel, finance/accounts payable) and external vendors/hospital administrators.
• Proficiency with Excel and other Microsoft Office Suite products and University financial/procurement systems (e.g., Workday or equivalent); willingness to learn new systems as needed.
• Ability to work independently, exercise sound judgment, and escalate issues appropriately when navigating University policy or compliance questions.

Position Type

Research

Additional Information

Northeastern University considers factors such as candidate workexperience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefiteligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type:

109S

Expected Hiring Range:

$67,855.00 - $95,845.00