Contract Coordinator, RHTP Population Health

University of New England; Biddeford (ME); On-site; USD 62,000 - 67,000; Full time

Job summary

The University of New England in Portland, ME seeks a contracts and budgeting coordinator to manage subrecipient contracts, budgets and related financial reporting under the Maine RHTP - Population Health program. You will collaborate with program staff to ensure timely, accurate financial data and compliance with funder requirements.

You will review invoices, prepare financial reports and budgets, and help develop guidance documents for subrecipients.

Qualifications

• Associate degree in business or related discipline.
• Two to three years of bookkeeping and administrative experience.
• Strong knowledge of general accounting/bookkeeping principles.
• Experience with grant fiscal management preferred.
• Strong administrative and organizational skills.
• Proficiency in Microsoft Excel and Word.

Responsibilities

• Maintain and monitor subrecipient contracts, budgets, staffing plans, and time and effort reports.
• Manage funder requirements for financial reporting and timelines.
• Review subrecipient invoices for allowability of costs and respond to questions.
• Prepare financial reports, budgets, and contracts.
• Train and update financial reporting tools used by subrecipients.
• Create subrecipient financial guidance documents/newsletters.
• Coordinate with program staff and external parties to plan and execute activities.
• Handle various accounting tasks: purchase orders, invoices, postings, meetings, and contact lists.
• Assist with fiscal training/orientation to program partners.
• Comply with UNE Safety Manual and perform related duties; travel throughout Maine as needed.

Skills

Strong administrative and organizing

Reading, writing, and math skills

Education

Associate degree in business or related discipline

Tools

Microsoft Excel

Microsoft Word

Job description

Employment Status

Employment Status Full Time

Months

Months 12

Campus

Campus Portland, ME

Description

To coordinate and manage contracts and subrecipient budgets plus a variety of key financial and programmatic functions under the Maine RHTP -Population Health program.

The Rural Health Transformation Program ( RHTP ) is a major federal initiative designed to strengthen rural health systems, improve access to care, address workforce and population health challenges, and develop sustainable models that improve health outcomes in rural communities. In Maine, the University of New England ( UNE ) plays a key implementation and capacity-building role, supporting the state’s RHTP priorities through initiatives focused on population health, evidence-based practices, community health workers, and school-based health centers.

Responsibilities

• Maintain and monitor subrecipient and other contractual agreements, budgets, staffing plans, time and effort reports; develop tools as needed
• Manage complex and intersecting funder requirements for financial reporting and timelines
• Review subrecipient invoices for allowability of costs; respond to questions
• Create and/or assist in preparing financial reports, budgets and contracts
• Update, maintain and provide training of financial reporting tools used by subrecipients.
• Create and/or assist subrecipient financial guidance documents/newsletters
• Confer regularly with program staff and other department/University personnel, and/or various firms/organizations/individuals outside the University to plan and coordinate activities, exchange information, resolve problems, etc.
• Perform various accounting and departmental functions: prepare and process purchase orders; review invoices for payment, post transactions in departmental tracking tools; set up meetings; maintain contact lists
• Assist with fiscal training/orientation to program partners.
• Understand and comply with the University of New England Safety Manual.
• Perform other related duties as assigned.
• Travel throughout Maine as needed.

Qualifications

Associate degree in business or other appropriate discipline, plus two to three years of relevant bookkeeping and administrative experience, or a combination of comparable education and experience.

• Basic knowledge and skills in general accounting/bookkeeping principles and procedures
• Experience with grant fiscal management preferred
• Strong administrative and organizational skills.
• Strong computer skills and proficient in Microsoft Excel and Microsoft Word required.
• Good reading, spelling/grammar and general writing and math skills.
• Ability to deal effectively with a wide variety of University personnel, students, and/or outside individuals/organizations.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.

Additional Note

This position is not eligible for H-1B visa sponsorship or STEM OPT extension.

Anticipated Pay Range

Anticipated Pay Range 62,000-67,000

Posting Number

Posting Number 2022PS1033P

Open Date

Open Date

Close Date

Close Date

Open Until Filled Yes

Open Until Filled Yes

Supplemental Questions

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