Project Assistant, RHTP Population Health

University of New England; Biddeford (ME); On-site; USD 29,000 - 32,000; Full time

Job summary

University of New England in Portland, ME is seeking a Project Assistant for the RHTP Population Health initiative. The role provides administrative support, coordinates program activities, meetings, and logistics to ensure timely progress on grant-funded deliverables under the supervision of the Associate Director.

The position requires drafting communications, maintaining program materials, assisting with data retrieval, and arranging travel for staff and partners.

Qualifications

• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Proficient in Word and Excel for document work and basic spreadsheets.
• Strong written and verbal communication skills for reports and meetings.
• Excellent organizational skills with records and logistics management.
• Ability to work collaboratively with faculty, staff, and external partners.
• Valid driver’s license and willingness to travel for off-site meetings.

Responsibilities

• Coordinate day-to-day administrative and operational activities to advance grant deliverables.
• Support implementation by coordinating with UNE staff, subrecipients, and external partners.
• Arrange statewide trainings, meetings, and events in person, virtually, and hybrid.
• Prepare meeting agendas, assemble materials, attend meetings, and record minutes.
• Draft and format routine program communications, reports, and newsletters using templates.
• Maintain program materials, including web content and visuals, with branding compliance.
• Compile and organize program data and documents in response to requests.
• Arrange travel and accommodations following UNE policies and grant requirements.
• Track deadlines and documentation for federal grant compliance.
• Adhere to UNE policies and safety requirements; travel 2–3 times per year.

Skills

MS Word

MS Excel

Task management

Communication

Organization

Team collaboration

Travel readiness

Job description

Project Assistant, RHTP Population Health

Position Title Project Assistant, RHTP Population Health

Employment Status

Employment Status Full Time

Months

Months 12

Campus

Campus Portland, ME

Description

The Rural Health Transformation Program ( RHTP ) is a major federal initiative designed to strengthen rural health systems, improve access to care, address workforce and population health challenges, and develop sustainable models that improve health outcomes in rural communities. The Project Assistant provides administrative and operational support to the Population Health Rural Health Transformation Program. This role assists with coordinating program activities, communications, materials, meetings, and logistics to support successful implementation of grant-funded initiatives. Working under the direction of the Associate Director, the Project Assistant supports internal staff, statewide subrecipients, and external partners to help ensure timely progress on program deliverables and compliance with grant requirements.

Responsibilities

• Coordinate day-to-day administrative and operational activities supporting the RHTP Population Health initiative to ensure timely progress on grant deliverables.
• Support implementation of grant activities by coordinating with internal UNE staff, statewide subrecipients, and external partners, escalating issues to senior staff as appropriate.
• Coordinate logistics for statewide trainings, meetings, and events, including preparation and execution of in-person, virtual, and hybrid formats.
• Prepare meeting agendas, assemble meeting materials, attend meetings, and record and distribute accurate meeting minutes.
• Draft, edit, and format routine program communications, reports, manuals, and newsletters using established templates and guidance.
• Assist with creation and maintenance of program materials, including program web content and visual resources, following branding and accessibility standards.
• Compile, organize, and retrieve program data and documentation from digital systems in response to routine and special requests.
• Arrange travel and accommodations for program staff and partners in accordance with University policies and grant requirements.
• Assist the program team in tracking deadlines and documentation related to federal grant requirements to support compliance.
• Maintain adherence to University of New England policies, procedures, and safety requirements.
• Travel to out-of-town trainings or meetings up to 2–3 times per year.
• Perform other related duties consistent with the level and scope of the position as assigned.

Qualifications

• Demonstrated ability to manage multiple tasks and meet established deadlines in a deadline-driven environment.
• Demonstrated proficiency in Microsoft Word and Excel, including the ability to format documents and manage basic spreadsheets.
• Demonstrated written and verbal communication skills sufficient to prepare routine reports, correspondence, and meeting documentation.
• Demonstrated organizational skills, including maintaining records, tracking materials, and coordinating logistics.
• Demonstrated ability to work collaboratively with faculty, staff, external partners, and community organizations.
• Valid driver’s license and ability to travel independently to off-site meetings or trainings.

Preferred Qualifications

• Experience supporting grant-funded programs or projects.
• Demonstrated basic graphic design or visual content development skills.
• Experience working with community-based organizations, public agencies, or health-related programs.

EEO Statement Summary

Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.

Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.

Additional Note

This position is not eligible for H-1B visa sponsorship or STEM OPT extension.

Anticipated Pay Range

Anticipated Pay Range 20.84-22.60