Contracts Administrator (Paralegal)/Executive Assistant

AI Talent Now; Marietta (GA); On-site; USD 45,000 - 60,000; Full time

Job summary

AI Talent Now, LLC is a powerhouse in direct-hire talent acquisition, connecting exceptional talent with industry-leading organizations across IT, Engineering, Financial Services & Fintech, and Manufacturing & Robotics. Headquartered in Atlanta, Georgia, we proudly serve clients and candidates nationwide.

Join us in Marietta, GA as a Contracts Administrator / Executive Assistant to coordinate contract documentation and provide administrative support to our executive team.

Qualifications

• Bachelor degree or equivalent preferred.
• Recent graduate or early-career professional.
• Paralegal certification is a plus.
• Strong organizational and communication skills.
• Discretion with confidential information.
• On-site work in Marietta, GA five days per week.

Responsibilities

• Coordinate preparation, routing, execution, and filing of MSAs and related documents.
• Track COIs, monitor expirations, and request updates.
• Route agreements for internal review and signatures using DocuSign.
• Follow up with stakeholders to obtain missing information and keep records moving.
• Maintain accurate contract records and accessible documents.
• Use Monday.com to track contract status and deadlines.
• Provide executive calendar support and expense reporting via Concur.

Skills

Organizational skills

Communication

Multitasking

Attention to detail

Education

Bachelor of Business Administration

Tools

Monday.com

Concur

DocuSign

Job description

Contracts Administrator (Paralegal)/Executive Assistant

AI Talent Now, LLC is a powerhouse in direct-hire talent acquisition, connecting exceptional talent with industry-leading organizations across IT, Engineering, Financial Services & Fintech, and Manufacturing & Robotics. Headquartered in Atlanta, Georgia, we proudly serve clients and candidates nationwide.

Job Description

Contracts Administrator / Executive Assistant

Company: Leading provider of critical power

About the Opportunity

Join a leading provider of critical power solutions, and become part of a dynamic, growing organization. We are seeking an organized, detail-oriented Contracts Administrator / Executive Assistant to coordinate contract documentation and provide administrative support to our executive team.

This opportunity is well suited for a recent graduate or an early-career professional interested in developing experience in contracts administration and executive support. You will help keep important documents, deadlines, and executive schedules organized while supporting day-to-day business operations.

Key Responsibilities

Contracts Administration

Coordinate the preparation, routing, execution, and filing of Master Service Agreements (MSAs) and related contract documents.

Collect, track, and maintain Certificates of Insurance (COIs), including monitoring expiration dates and requesting updated documentation.

Route agreements for internal review and authorized signatures using DocuSign.

Follow up with internal stakeholders and external contacts to obtain missing information and keep documentation moving.

Maintain accurate, organized contract records and ensure executed documents are readily accessible.

Use Monday.com to track contract status, outstanding items, and deadlines.

Handle confidential business information with discretion.

Executive and Administrative Support

Assist the executive team with calendar management, scheduling, and meeting coordination.

Prepare and submit expense reports through Concur, ensuring receipts and supporting documentation are complete.

Track outstanding expense items and follow up as needed.

Assist with correspondence, document preparation, and other administrative projects.

Coordinate competing priorities and communicate updates to keep tasks on schedule.

Qualifications

Bachelor of Business Administration or an equivalent degree preferred.

Recent graduate or candidate with a few years of experience in contracts administration, executive assistance, legal administration, or a related field.

Paralegal certification is a plus.

Strong organizational skills and attention to detail.

Clear, professional written and verbal communication skills.

Ability to manage multiple tasks, meet deadlines, and follow through on outstanding items.

Sound judgment and discretion when handling confidential information.

Comfortable learning software and maintaining electronic records.

Ability to work on-site in Marietta, GA, five days per week.

Preferred Software Experience

Monday.com: Task management, workflow coordination, and deadline tracking.

Concur: Expense report preparation and submission.

DocuSign: Document routing, electronic signatures, and execution tracking.

Why Join? C

Build your career with a growing company in an industry that helps keep essential businesses running. This role offers exposure to contract processes, executive operations, and cross-functional collaboration, with the opportunity to make a meaningful contribution through organization, accuracy, and reliable support.