Contracts Administrator - EPC/Oil & Gas Projects

Quanta Services, Inc.; Channelview (TX); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

401(k) with immediate matching

Comprehensive medical, dental, vision

Employee discounts

Job summary

NorthStar Energy Services, a Quanta Services, Inc. company based in Channelview, TX, seeks a detail-oriented Contracts Administrator to support contracts across engineering, procurement, and construction activities.

You will collaborate with project management, procurement, operations, and accounting to ensure compliant contract documentation throughout project lifecycles. The role emphasizes accurate records, approvals, and timely modifications, with travel as needed.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree in Business Administration, Supply Chain, Construction Management, Finance, or a related field preferred.
• 3-8 years of contract administration, procurement, project administration, or related experience; experience within engineering, construction, EPC, oil & gas, petrochemical, or industrial services is preferred.
• Working knowledge of contracts, purchase orders, subcontracts, change orders, and general commercial documentation.
• Strong organizational skills with the ability to manage multiple contracts, priorities, deadlines, and stakeholders simultaneously.
• Strong written and verbal communication skills with the ability to work effectively across project, operational, financial, and supply chain teams.
• Proficiency with Microsoft Office applications; experience with ERP, procurement, contract-management, or document-control systems is preferred.
• Ability to travel occasionally based on project or business needs.

Responsibilities

• Administer and maintain customer, subcontractor, vendor, and supplier contracts, purchase agreements, amendments, change orders, and other contractual documentation.
• Coordinate contract documentation from initiation through execution, ensuring required approvals, signatures, insurance documentation, and supporting records are obtained and properly maintained.
• Review contracts and related documents for completeness, established commercial requirements, deliverables, dates, and administrative compliance; escalate exceptions or contractual concerns to appropriate management.
• Maintain accurate contract files, logs, tracking systems, and databases, including key dates, notices, renewals, change orders, deliverables, and closeout documentation.
• Partner with Project Management, Procurement, Accounting, and Operations to support contract compliance, invoicing requirements, subcontract administration, and resolution of documentation discrepancies.
• Assist with preparation and processing of contract modifications, change documentation, correspondence, notices, and other project-related commercial records.
• Support audits, project closeouts, reporting, and continuous improvement of contract administration processes while maintaining confidentiality of company and customer information.

Skills

Contract administration

Documentation management

Communication skills

Organizational skills

MS Office

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

ERP systems

Contract management software

Document control systems

Microsoft Office

Job description

NorthStar Energy Services, a Quanta Services, Inc. company based in Channelview, TX, seeks a detail-oriented Contracts Administrator to support contracts across engineering, procurement, and construction activities.

You will collaborate with project management, procurement, operations, and accounting to ensure compliant contract documentation throughout project lifecycles. The role emphasizes accurate records, approvals, and timely modifications, with travel as needed.