Contracts Administrator

Terma Group; Warner Robins (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

Terma Inc. in Warner Robins, GA is seeking a Contracts Administrator to join our defense-focused team. You will manage customer certification renewals via web portals, review proposals and contracts, and ensure records comply with Terma policies and DCAA/DCMA requirements.

The role supports SBLO on US small business reporting and may assist with liability insurance renewals. Candidates should have a related bachelor’s degree and at least five years in US DoD contracting with strong communication

Qualifications

• Bachelor's degree in a related field and a minimum of 5 years' experience in US DoD contracting or equivalent
• Ability to review terms/conditions and negotiate NDAs
• Strong organization, communication, and time-management skills

Responsibilities

• Manage customer certification renewals and web-based client portals.
• Coordinate with insurance brokers for annual renewals.
• Review contracts, terms and NDAs; ensure compliance with FAR/DFARS.
• Maintain accurate records per Terma processes and procedures.
• Support SBLO on US DoD small business reporting requirements (ISRs).
• Provide timely responses and manage priorities under tight deadlines.

Skills

MS Office

Communication skills

Organizational skills

Self-starter

Time management

Teamwork

Education

Bachelor's degree in a related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Terma Inc., the US subsidiary of Denmark based Terma A/S, is searching for a highly motivated Contracts Administrator to join our team of exceptionally dedicated professionals in an exciting and rewarding fast paced highly successful company. Leveraging the outstanding Terma reputation and our strong relationship with the US DoD, Homeland Security and large Prime Contractors for more than three decades, Terma has developed a significant presence in the U.S. as provider of mission critical solutions for aerospace, defense and security sectors. We are known as an independent, agile, and fast responding partner for mission customized solutions. For further information, please visit www.terma.com.

Location: Warner Robins, Georgia

The Challenge:

The Contracts Administrator will be responsible for customer certification renewals via web-based customer portal management; reviewing proposals, terms and conditions, various contractual documents; analyzing, negotiating, and management of complex material in support of Terma. The Contracts Administrator will be responsible for maintaining records in an accurate and controlled manner in accordance with Terma process/policies and DCAA/DCMA requirements. The Contracts Administrator may also support Terma’s Small Business Liaison Officer (SBLO) on matters concerning US Small Business reporting requirements (ISRs). This is a multi-role position requiring flexibility to perform other duties such as liability insurance renewals. Candidates are not required to have experience in all areas. The successful candidate will have significant experience in at least one; but, more importantly, a willingness and eagerness to learn and adapt.

Duties:

• Manage customer certification renewals and web-based customer portals.
• Work closely with insurance brokers to assist in annual insurance renewals.
• Provide timely responses and manage priorities within tight deadlines.
• Review and negotiate NDAs.
• Review terms and conditions and familiarity with FAR/DFARS requirements.
• Compliant record keeping in accordance with Terma process and procedures.
• Support Terma’s Small Business Liaison Officer (SBLO) on matters concerning US DoD Small Business reporting requirements (ISRs).
• Review proposals, terms and conditions and various contractual documents.

Qualifications:

Minimum Education and Experience:

• Bachelor's degree in a related field and a minimum of 5 years' experience in US DoD contracting OR equivalent experience

Required Skills and Experience:

• Must be timely with actions and requests with the ability to clearly articulate a response.
• Ability to demonstrate strong organizational skills.
• Must be a self-starter and able to work under minimal supervision.
• Must have the ability to prioritize and respond to a changing environment.
• Must possess working knowledge of Microsoft Excel, Word, and PowerPoint skills.
• Ability to work within a team.
• Must possess good communication skills, both oral and written and at all levels within an organization with internal and external customers.
• US Citizen with ability to obtain and maintain a Department of Defense (DOD) security clearance
• Ability to travel OCONUS & CONUS

Preferred Skills and Experience:

• Experience with IFS
• Experience working in the US Aerospace, Government Contracting or Defense industry

Terma Inc. is an Equal Opportunity Employer, including disabled and veterans.