Contracts Administrator St. Louis, Missouri, United States

Keeley Construction; St. Louis (MO); On-site; USD 45,000 - 75,000; Full time

Job summary

This role collaborates with Legal, Operations, Finance, and Risk, tracks contracts through lifecycle, maintains records, and supports audits and process improvements. Onsite at our St. Louis headquarters.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Legal Studies, Construction Management, or related field.
• 2–5 years of contract administration or related experience.
• Experience with contract management software or CLM systems preferred.
• Proficient in Microsoft Office Suite.

Responsibilities

• Prepare, review, and process contracts and related documents.
• Coordinate internal contract reviews with Legal, Operations, Finance, and Risk.
• Track contracts through approval, renewal, and closeout.
• Maintain contract files and document repositories.
• Support contract lifecycle management processes and systems.
• Assist with revisions, redlines, and version control.
• Generate contract reports and provide status updates to stakeholders.
• Coordinate electronic signature processes and distribution of finalized agreements.

Skills

Contract administration

Organization

Attention to detail

MS Office proficiency

Education

Associate's or Bachelor's degree in Business Administration, Legal Studies, Construction Management, or related field

Tools

Contract management software

Job description

At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.

Keeley Companies is looking to hire a Contracts Administrator for our Risk Management Group located at our Corporate Headquarters in St. Louis, MO.

Primary Responsibilities

• Prepare, review, and process contracts, subcontracts, non-disclosure agreements, vendor agreements, and other business-related documents.
• Utilize approved templates and contract language while ensuring accuracy and completeness of contract documentation.
• Coordinate internal contract review and approval processes with Legal, Operations, Finance, Risk Management, and other stakeholders.
• Track contracts through the approval, execution, renewal, amendment, and closeout process.
• Maintain contract files and document repositories to ensure accurate and accessible records.
• Monitor contract expiration dates, notice periods, insurance requirements, and other contractual obligations.
• Support the administration of contract lifecycle management processes and systems.
• Assist with contract revisions, redlines, and document version control.
• Generate contract reports and provide status updates to internal stakeholders.
• Ensure executed agreements are properly documented and stored in accordance with company policies.
• Assist with audits, compliance reviews, and documentation requests.
• Support process improvement initiatives related to contract management and administration.
• Coordinate electronic signature processes and finalized agreement distribution.

Minimum Qualifications

• Associate's or Bachelor's degree in Business Administration, Legal Studies, Construction Management, or related field preferred.
• 2-5 years of contract administration, legal support, procurement, document control, or related experience preferred.
• Experience with contract management software or contract lifecycle management (CLM) systems preferred.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

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All Keeley Brands (Keeley Construction Group, Keeley Properties, Keeley Restoration, Keeley Companies) do not accept unsolicited resumes from search firms, headhunters, or agencies. Any resume submitted to any employee of a Keeley company without a prior written search agreement will be considered unsolicited and the property of any Keeley Company. Please, no phone calls or emails.

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