Project Coordinator - Civil Energy

Tacony Corporation; St. Louis (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Keeley Construction in St. Louis, MO is seeking a Project Coordinator for our Civil Energy Group.

You will support project managers, manage records, schedule activities, and coordinate with payroll, field operations, and vendors to keep projects on track. The role requires 2+ years in construction administration or payroll, proficiency in Microsoft Office, strong organizational skills, and the ability to handle confidential information.

Qualifications

• High school diploma or equivalent required; Bachelor's degree preferred in business-related field.
• 2+ years of experience in construction administration, payroll administration, or project coordination.
• Experience supporting payroll processes and administrative reporting.
• Familiarity with IBEW labor agreements and union administration.
• Proficiency with Microsoft Office; Excel, Word, Outlook, Teams.
• Strong organizational, detail-oriented, and communication skills.
• Ability to handle confidential employee, payroll, and project information.

Responsibilities

• Maintain apprenticeship participation records and compliance reporting.
• Process and maintain union documentation and onboarding requirements.
• Coordinate with Payroll and Field Operations for wage rates and classifications.
• Track pre-employment, random, post-incident, and project-specific screenings.
• Maintain employee certifications, training, safety, and compliance records.
• Assist audits by gathering payroll, union, and compliance documents.
• Coordinate timesheets and payroll-related documentation.
• Process invoices, purchase orders, expense reports, and other financial docs.
• Maintain project financial records and support cost tracking and reconciliation.
• Provide day-to-day administrative support to project teams.
• Maintain project documentation including contracts, permits, licenses, and insurance.
• Coordinate project schedules, inspections, deliveries, meetings, and milestones.
• Prepare reports and track administrative deliverables.
• Coordinate communication between project teams, subcontractors, vendors, clients, and internal departments.
• Support onboarding and site-access requirements.
• Assist with project closeout activities and record archiving.
• Track permits, inspections, and compliance requirements.
• Support safety initiatives through accurate recordkeeping.

Skills

Microsoft Office Suite

Excel

Organizational skills

Communication skills

Discretion with confidential info

Payroll administration

Project coordination

Team collaboration

Attention to detail

Education

Bachelor's degree in Business Administration, Accounting, Human Resources, Construction Management, or related field

Job description

At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.

Keeley Construction is looking to hire a Project Coordinator for our Civil Energy Group in St. Louis, MO.

Primary Responsibilities

• Maintain accurate records of apprenticeship participation, including apprentice-to-journeyperson ratios, required documentation, and compliance reporting.
• Process and maintain union documentation, including employee classifications, referral and dispatch paperwork, onboarding requirements, and collective bargaining agreement obligations.
• Coordinate with Payroll and Field Operations to ensure accurate wage rates, benefit contributions, employee classifications, and workforce records.
• Coordinate, process, and track pre-employment, random, post-incident, and project-specific workforce screening requirements to ensure employee and site-access compliance.
• Maintain employee certifications, training records, safety documentation, workforce records, and regulatory compliance documentation.
• Assist with internal and external audits by gathering, organizing, and submitting payroll, union, and workforce compliance documentation.
• Coordinate employee timesheets and payroll-related documentation to ensure accurate and timely payroll processing.
• Process invoices, purchase orders, expense reports, payment applications, and other project-related financial documentation.
• Maintain financial records and support project cost tracking, budgeting, expense management, reporting, and reconciliation activities.
• Provide day-to-day administrative support to project managers, field leadership, and project teams.
• Maintain project documentation, including contracts, subcontracts, permits, licenses, insurance certificates, and compliance records.
• Coordinate project schedules, inspections, deliveries, meetings, and project milestones.
• Prepare reports, maintain project records, and track administrative deliverables to support project teams and leadership.
• Coordinate communication between project teams, subcontractors, vendors, clients, and internal departments.
• Support project onboarding activities and site-access requirements.
• Assist with project closeout activities, turnover documentation, and record archiving.
• Track permits, inspections, workforce certifications, and project-specific compliance requirements.
• Support company and project-specific safety initiatives through accurate recordkeeping and administrative coordination.

Minimum Qualifications

• High school diploma or equivalent required; Bachelor degree in Business Administration, Accounting, Human Resources, Construction Management, or a related field preferred.
• Two (2) or more years of experience in construction administration, payroll administration, project coordination, compliance administration, or a related field.
• Experience supporting payroll processes, employee record management, and administrative reporting.
• Familiarity with construction documentation, project records, and compliance requirements.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to maintaining accurate records.
• Excellent communication and interpersonal skills.
• Ability to handle confidential employee, payroll, and project information with discretion and professionalism.
• Familiarity with IBEW labor agreements, union administration, benefit reporting, and apprenticeship documentation.
• Experience supporting utility, electrical, transmission and distribution, substation, civil, industrial, or commercial construction projects preferred.
• Knowledge of contractor licensing, permits, inspections, and regulatory compliance requirements preferred.
• All candidates agree to complete an assessment for selection and pre-employment drug screen.

EOE/AA M/F/Disabled/Vet

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